Category Archive: Nonprofit Security Grants

NSGP: The June 9th deadline is approaching

Posted on May 30, 2018

Note: The new deadline is June 8, 2018 at 5:00 PM

General information

The U.S. Department of Homeland Security released its Notice of Funding Opportunity.

  • In FY 2018, Congress appropriated $50 million for nonprofit security through the Urban Area Security Initiative (NSGP-UA) for 32 regions, including New York City (including Long Island and Westchester). There is a supplemental program (NSGP-S) of $10 million (with grants up to $100,000) covering areas outside of the designated regions.
  • Each eligible organization can apply for equipment totaling $150,000.
  • Target hardening proposals can now include equipment, planning and training.
  • Should I apply to NSGP-UA or NSGP-S?
    If your nonprofit organization is physically located within a FY 2018 UASI-designated urban area, then you may apply to NSGP-UA; if your nonprofit organization is not physically located within a FY 2018 UASI-designated urban area then you may apply to NSGP-S. You may not apply to both programs. For more information about the NSGP-S (supplemental) program for organizations outside of the 32 designated areas, see the JFNA preliminary memorandum here.

NY Division of Homeland Security and Emergency Services materials

Help with grant applications

If you’ve read the materials on this webpage and still have questions? Click here.

The Nonprofit Security Grant Program is here

Posted on May 22, 2018

 

The U.S. Department of Homeland Security released its Notice of Funding Opportunity yesterday. As expected the time frame will be quite narrow.  New York DHSES is getting final approvals on its Request for Applications. It will be available here. Our best guess is that the deadline will be in 2-3 weeks.

  • In FY 2018, Congress appropriated $50 million for nonprofit security through the Urban Area Security Initiative (NSGP-UA) for 32 regions, including New York City (including Long Island and Westchester). There is a supplemental program of $10 million.
  • Each eligible organization can apply for equipment totaling $150,000.
  • Target hardening proposals can now include equipment, planning and training.
  • For information about the NSGP-S (supplemental) program for organizations outside of the 32 designated areas, see the JFNA preliminary memorandum here.
  • See our presentation, with much more information here and our new help document Tying together the risk and target hardening language. See the information below for the next steps.

    CONFERENCE CALL FOR NONPROFIT OFFICIALS AND LOCAL ASSOCIATIONS

    ·       Date:                           Thursday, May 24, 2018

    ·       Time:                          3:30 PM (EDT)

    ·       Call-In #:                    1-800-369-2127

    ·       Participant Passcode: 5804555

    ·       Adobe Connect Link: https://fema.connectsolutions.com/rs6yezjijsiv/


Getting started


The process and application is likely to be quite similar to last year’s RFA (Request for Applications) :

  • Prequalification. Plan to complete your prequalification ASAP. New York State will not accept applications for grants unless the applicant is prequalified, i.e., applicants must upload basic organizational documents and answer questions about their nonprofit’s capacity and integrity. This portal is known as the “Grants Gateway.”
    • New applicants. See JCRC-NY’s additional information about how to get started and special instructions for religious corporations at: http://www.jcrcny.org/document-vault-faqs/. Updated
    • Previously prequalified. If your nonprofit was previously prequalified, you will still have to update certain documents if your document vault “expires” (i.e, certain information goes out of date). Check out your Document Vault for more information.
  • E-Grants. New York State applicants to both programs must submit all of their application package through the E-grants system. Download the E-Grants Registration and follow the instructions to obtain an account and password. The E-Grants Tutorial shows you how to get through the process.
  • Risk/vulnerability assessment. The federal grant requires organizations to submit an assessment and the state grant asks for much of the same information. Learn more about the options to get a risk assessment or to conduct one yourself here. Use this information to complete the “Vulnerability” section on the Investment Justification.
  • Look at the 2017 Investment Justification. Click here to see and download an example of what the application looks like. We expect very few changes. We will post the 2018 Invesment Justification as soon as it is available.
  • Learn about risk and threats.  Review JCRC-NY’s Selective Threat Scan for help on how to answer the questions on threats and consequences.
  • Equipment. Click here to see the Authorized Equipment List from 2017. We do not expect many changes.
  • Subscribe. Click here to add your name to the JCRC-NY Security and Emergency Preparedness Alert list, which will notify you about additional details when they become available.

Get started: Grants Gateway

Posted on April 27, 2018

Update: The grant guidance for the federal Nonprofit Security Grant Program is rumored to be released in late May. We expect very few changes in the application process for nonprofits in the defined UASI areas (see the 2017 areas here), but are unsure about the process and requirements outside the defined UASI areas. In New York State applicants are required to “Prequalify.” See our updated help on Prequalifying below. If you have other questions click to our dedicated webpage, www.jcrcny.org/securitygrants.

Prequalification
In order to apply for any grant through New York State applicants are required to “prequalify” through the Grants Gateway. There, applicants answer questions about their governance, policies and practices. Here’s more info:

Registration
On the Grants Reform Website download a copy of the Registration Form for Administrator.

  • Mail a signed, notarized original Registration Form for Administrator, substitute W-9 form and organizational chart (see samples here) to the Division of Budget at the address provided in the instructions. If all of your submissions are in order you will be provided with a Username and Password allowing you to access the Grants Gateway within 48-72 hours. The first time that you sign onto the system you will be asked to change your password.

Getting more help

  • Review the list of documents that must be uploaded into the secure document vault. Upload the required documents and answers to the questions. See the information below with specifics for religious corporations.

Answering the Organizational Capacity questions
Consider the Grants Gateway process as an “educational” experience. Grants Gateway asks questions that represent “best practices” for well-run nonprofits with the hope that organizations will adopt policies consistent with good governance.  Some policies are required by law.

  1. Staff Code of Conduct: All organizations should have a personnel manual. Here is an example of a template to help you put one together.
  2. Fiscal/Internal Controls Policy. A primary responsibility of a nonprofit’s board of directors is to ensure that the organization is accountable for its programs and finances to its contributors, members, the public and government regulators. Click here for the NY AG’s guidance and here for the National Council of Nonprofits’ We’re a small nonprofit. What internal controls do we need to have in place?
  3. Conflict of Interest Policy: All NY nonprofit corporations must have a Conflict of Interest Policy. Sample Conflict of Interest Policy   Annual Form
  4. Whistleblower Policy: Nonprofit corporations or charitable trusts with 20 or more employees and an annual revenue in excess of $1,000,000 in the prior fiscal year must have a Whistleblower Policy. Click here for a sample.

Your board of directors should approve the above policies.

Required documents for religious corporations
(e.g., synagogues or religious schools incorporated as religious corporations)

  • Articles of Incorporation: You should already have a Certificate or Articles of Incorporation demonstrating that you are incorporated under the New York Religious Corporations Law.
  • 501(c)(3) Status: Religious corporations should provide their IRS Recognition Letter ( also known as a 501(c )(3) or tax exemption letter) from the IRS if they have one. Those that do not, may satisfy this requirement by uploading a signed letter, on organization letterhead, stating they are exempt from this requirement.
  • Bylaws: For an example of bylaws click on the appropriate link (Members/No Members) and an explanation of New York State synagogue bylaws here.
  • Form 990: Religious corporations are not required to file IRS Form 990. In lieu of this form, applicants may upload a signed letter, on organization letterhead, stating they are exempt from filing a Form 990. When asked for the “Next due date”, state 1/1/2020.
  • Audited Financial Statements/Reviews: Religious corporations that do not have a formal audit may upload your financial report from the previous fiscal year. It can be a review from an accountant or even a QuickBooks “Profit and Loss” and a “Balance Sheet” report showing income and expenses. It should be accompanied by a letter signed by the President, Secretary or Treasurer; stating that the Board of Directors/Trustees reviewed and approved the financial report.
  • CHAR 410 and CHAR 500:
    • Religious corporations must file the first page of CHAR 410(basically name, address and contact information) of the CHAR410 (Registration Statement for Charitable Organizations: form, instructions), along with the Schedule E (Request for Registration Exemption for Charitable Organizations).
    • On the Schedule E, fill out your name and EIN (you will not have your NY State registration number until this form is approved).
    • Then, check off the box at the top of the page next to “Both EPTL and Article 7-A”; the box in Part I, number 5; and the box in Part II, number 5.
    • Mail the completed first page of the CHAR 410, the Schedule E, a copy of your Certificate of Incorporation and the required fee ($25 payable to “NYS Department of Law.”)  to: New York State Department of Law (Office of the Attorney General), Charities Bureau – Registration Section, 28 Liberty Street, New York, NY 10005.
    • Copy the first page of your CHAR410 and your Schedule E and upload them to the system. You will have to update this item when your submission is approved by the NY Attorney General. Nonprofits that are not religious corporations must file a CHAR500. 

Great news: Omnibus Bill has $50M plus for nonprofit security grants

Posted on March 22, 2018

Congressional leaders posted the text of Consolidated Appropriations Act, 2018 (aka the Omnibus Bill)) last night. Its passage will keep the government operating for the remainder of the fiscal year. Included in the bill (besides the Taylor Force Act) is an allocation of $50 million (up from $25M) for the Nonprofit Security Grants Program (NSGP) and $10 million for nonprofits outside of the designated UASI regions (Good news for upstate and Connecticut institutions).

We won’t know when the application package will be available or the deadline for submission until the U.S. Department of Homeland Security releases its guidance. People always complain that they aren’t given enough time to complete their applications so we advise you to click to www.jcrcny.org/securitygrants and follow the instructions to get started now.

The projected increase in the grant allocation would not be possible without our Congressional champions. A major push for the $50 million came in a bipartisan “Dear Colleague” letter to the leadership of the House Appropriations Committee (including the Ranking Member, our own Rep. Nita Lowey) circulated by Representatives Bill Pascrell, Jr. and our own Dan Donovan, Jr. Our New York delegation figured prominently among the signers, including: Representatives Yvette Clarke, Joseph Crowley, Eliot Engel, Adriano Espaillat, John Faso, Hakeem Jeffries, John Katko, Peter King, Carolyn Maloney, Gregory Meeks, Jerrold Nadler, Thomas Suozzi, Kathleen Rice, Claudia Tenney and Nydia Velázquez. Of course, Senator Kirsten Gillibrand and Democratic Leader Charles Schumer were helpful in the Senate. Please contact their offices to let them know that you appreciate their leadership.

JCRC-NY and UJA-Federation are key members of the dynamic coalition that pushes for this legislation year-after-year. The linchpin of this effort is Rob Goldberg of the Washington, DC office of the Jewish Federations of North America. Our friend, William Daroff, the senior vice president for public policy and director of the Washington office of The Jewish Federations of North America, plays an important role.

Security Grants Updates

Posted on March 09, 2018

We continue to get the question, “When will the grant come out?” My standard answer is, “If you can tell me when the federal government will have a budget I might be able to answer that question.”

I am ​pleased to share with you an update from Rob Goldberg at the Jewish Federations of North America. Rob is the father of, and key advocate for, the NSGP.

Nearly six months into fiscal year 2018, action on the unfinished spending package is “possible” next week. The $1.3 trillion omnibus measure is due March 23.  There are still a few polarizing issues that need to be ironed out, particularly within the Labor-HHS-Education, Financial Services and Homeland Security measures due to a combination of policy and funding differences. With respect to homeland security the sticking points pertain to money for border security infrastructure (including “The Wall”) and budgeting for detention beds.

At this point, I believe that the House and Senate Homeland Security negotiators have reached agreement on NSGP spending levels.  While I do not know what level has been determined, I expect it will be somewhere between the $20 million set aside in the Senate HLS Committee’s draft bill and the $50 million approved by the House.  I note that we have been advocating very hard for the House levels.

As of today, we also do not know whether the House agreed to the Senate’s language to extend program eligibility to communities that reside outside of the current established high threat urban areas (as defined by the Urban Area Security Initiative).

​Our view is that if lightning strikes and the Omnibus Bill passes​, it will take DHS about a month to release its FY18 application guidelines, timelines ​(including the deadline for states to forward grant applications) ​and directives​. Then NY DHSES ​will need ​about a week to release its Request for Applications(around the end of April, beginning of May​?).  Last year NY applicants had nine days to complete their paperwork, but the due date depends on the deadline that DHS gives to the states. If the Omnibus Bill passes in March people will have more time than they did last year (best guess, 3-4 weeks), but we strongly advise that you get started now (see the information below​).

Many new applicants find that the most time-consuming step of the process is the Document Vault. We suggest that you plan to complete your Document Vault and get your assessment/survey finished before Passover.

New York State grant. The NY State Division of Homeland Security is currently reviewing the submissions for  the FY 2017-18 Securing Communities Against Hate Crime Program (SCAHC). They anticipate that they will notify the applicants of the results this month. All of the eligible applicants that appropriately and accurately responded to the Request for Applications are likely to receive grants.

Webinar. JCRC-NY will offer a webinar on completing the grant application package once the New York State Request for Applications is released.  We expect there will be few changes in the program (except for the possibility that nonprofits outside of the designated areas will be eligible) so you can click here to view our 2017 guidance to get started.


Getting started


The process and application is likely to be quite similar to last year’s RFA (Request for Applications) :

  • Prequalification. Plan to complete your prequalification before Passover. New York State will not accept applications for grants unless the applicant is prequalified, i.e., applicants must upload basic organizational documents and answer questions about their nonprofit’s capacity and integrity. This portal is known as the “Grants Gateway.”
    • New applicants. See JCRC-NY’s additional information about how to get started and special instructions for religious corporations at: http://www.jcrcny.org/document-vault-faqs/.
    • Previously prequalified. If your nonprofit was previously prequalified, you will still have to update certain documents if your document vault “expires” (i.e, certain information goes out of date). Check out your Document Vault for more information.
  • E-Grants. New York State applicants to both programs must submit all of their application package through the E-grants system. Download the E-Grants Registration and follow the instructions to obtain an account and password. The E-Grants Tutorial shows you how to get through the process.