Category Archive: State grant

Security Grants Updates

Posted on March 09, 2018

We continue to get the question, “When will the grant come out?” My standard answer is, “If you can tell me when the federal government will have a budget I might be able to answer that question.”

I am ​pleased to share with you an update from Rob Goldberg at the Jewish Federations of North America. Rob is the father of, and key advocate for, the NSGP.

Nearly six months into fiscal year 2018, action on the unfinished spending package is “possible” next week. The $1.3 trillion omnibus measure is due March 23.  There are still a few polarizing issues that need to be ironed out, particularly within the Labor-HHS-Education, Financial Services and Homeland Security measures due to a combination of policy and funding differences. With respect to homeland security the sticking points pertain to money for border security infrastructure (including “The Wall”) and budgeting for detention beds.

At this point, I believe that the House and Senate Homeland Security negotiators have reached agreement on NSGP spending levels.  While I do not know what level has been determined, I expect it will be somewhere between the $20 million set aside in the Senate HLS Committee’s draft bill and the $50 million approved by the House.  I note that we have been advocating very hard for the House levels.

As of today, we also do not know whether the House agreed to the Senate’s language to extend program eligibility to communities that reside outside of the current established high threat urban areas (as defined by the Urban Area Security Initiative).

​Our view is that if lightning strikes and the Omnibus Bill passes​, it will take DHS about a month to release its FY18 application guidelines, timelines ​(including the deadline for states to forward grant applications) ​and directives​. Then NY DHSES ​will need ​about a week to release its Request for Applications(around the end of April, beginning of May​?).  Last year NY applicants had nine days to complete their paperwork, but the due date depends on the deadline that DHS gives to the states. If the Omnibus Bill passes in March people will have more time than they did last year (best guess, 3-4 weeks), but we strongly advise that you get started now (see the information below​).

Many new applicants find that the most time-consuming step of the process is the Document Vault. We suggest that you plan to complete your Document Vault and get your assessment/survey finished before Passover.

New York State grant. The NY State Division of Homeland Security is currently reviewing the submissions for  the FY 2017-18 Securing Communities Against Hate Crime Program (SCAHC). They anticipate that they will notify the applicants of the results this month. All of the eligible applicants that appropriately and accurately responded to the Request for Applications are likely to receive grants.

Webinar. JCRC-NY will offer a webinar on completing the grant application package once the New York State Request for Applications is released.  We expect there will be few changes in the program (except for the possibility that nonprofits outside of the designated areas will be eligible) so you can click here to view our 2017 guidance to get started.

Getting started

The process and application is likely to be quite similar to last year’s RFA (Request for Applications) :

  • Prequalification. Plan to complete your prequalification before Passover. New York State will not accept applications for grants unless the applicant is prequalified, i.e., applicants must upload basic organizational documents and answer questions about their nonprofit’s capacity and integrity. This portal is known as the “Grants Gateway.”
    • New applicants. See JCRC-NY’s additional information about how to get started and special instructions for religious corporations at:
    • Previously prequalified. If your nonprofit was previously prequalified, you will still have to update certain documents if your document vault “expires” (i.e, certain information goes out of date). Check out your Document Vault for more information.
  • E-Grants. New York State applicants to both programs must submit all of their application package through the E-grants system. Download the E-Grants Registration and follow the instructions to obtain an account and password. The E-Grants Tutorial shows you how to get through the process.

Securing Communities Against Hate Crimes Program

New York State, committed to ensuring the safety and equal treatment of all New Yorkers, is launching the Securing Communities Against Hate Crimes Program to boost safety and security at New York’s nonpublic schools, day care centers and cultural museums at risk of hate crimes or attacks because of their ideology, beliefs, or mission. In support of this effort, a total of $25 million in grant funding has been made available on a statewide basis and will be administered by the New York State Division of Homeland Security and Emergency Services (DHSES). Applications will be due on Monday, December 18, 2017 at 4PM. 
NYS DHSES will host a webinar is scheduled on Monday, November 6, 2017 at 2:00 p.m. to review the RFA and to highlight program requirements.

To access the webinar on November 6th, click the web-link and also call the conference line to hear the audio.


Call-in Information:
Dial-in Number: 1-857-232-0159
Conference Code: 852398

This webinar will be recorded and available here by close of business Wednesday, November 6th.

  • Funding. The NYS Division of Homeland Security and Emergency Services released a Request for Applications (RFA) to solicit proposals to support projects under the Securing Communities Against Hate Crimes Program (SCAHC Program). Applications will be accepted for up to $50,000 per facility. Eligible organizations may submit up to three applications for a maximum total request of up to $150,000 allowed per organization. For purposes of this grant program a facility is defined as a standalone building, including the recreational areas adjacent to the building.
  • Eligibility. Organizations must have IRS 501(c)(3) recognition and be:
    • a non-profit nonpublic school registered with the New York State Department of Education with a current Basic Educational Data System (BEDS code), or
    • a non-profit day care center or school-age child care program licensed and/or registered, respectively, by the Office of Children and Family Services; or a group day care center permitted by the New York City Department of Health and Mental Hygiene, or enrolled group programs that are legally-exempt from the requirement to be licensed or registered by the Office of Children and Family Services, or
    • a non-profit cultural museum which is a building or site for the exhibition or promotion of arts and culture of a particular region or people.
  • The grant will pay for:
    • Equipment. Allowable equipment consists of, but is not limited to:
      • Perimeter lighting;
      • Door hardening;
      • Alarm systems;
      • Camera-based security systems;
      • Access control systems;
      • Perimeter fencing; barriers; bollards;
      • Blast resistant film for windows/shatter resistant glass.
    • Security training costs. The grant program allows for costs to train security personnel and other appropriate staff to prevent and protect against acts of hate crimes. All training will require prior DHSES approval and must be within the United States. Allowable training topics are limited to the protection of physical security and training that will advance the knowledge of security personnel and/or staff about:
      • hate crime activity;
      • suspicious behavior;
      • emergency evacuation procedures; and
      • similar topics that will secure the organization.
  • Forms
  • Prequalification. New York State requires nonprofits to prequalify before they submit grant applications. If you prequalified for the federal grant, simply check to make sure that the documents in your Document Vault have not expired. If you are not prequalified you should register at & complete their Document Vault . See JCRC-NY’s additional information at:
  • Other submissions. All of the required documents must be submitted via the E-Grants system and must include the following documents within, or as attachments to the E-Grants system:
    1. Contact Information (see the E-Grants tutorial);
    2. Proposed Project Workplan Information (see the E-Grants tutorial);
    3. Budget Request Information (see the E-Grants tutorial);
    4. A color, ground-level photo of the front façade of the facility and/or
      recreational area, which is labeled with the name and address of the
      facility (submitted as an attachment in E-Grants)
    5. Status History Report from Grants Gateway website showing
      prequalification status (Submitted as an attachment in E-Grants)
    6. DHSES Risk Evaluation Tool (Similar to the NSGP’s Investment Justification and submitted as an attachment in E-Grants)
    7. Letter on organization’s letterhead indicating the BEDS code; a copy of the license and/or registration issued by the NYS Office of Children and Family Services or permit issued by the New York City Department of Health and Mental Hygiene; if enrolled legally exempt, the Notice of Enrollment (Submitted as an attachment in E-Grants).

JCRC-NY will be providing additional guidance in the future.