Security-test

November 28, 2017

Welcome to JCRC-NY’s guidance for the two security grant programs available to certain nonprofits in New York.


Getting started


Some steps are required by both programs:

  • Don’t be confused! You will need to use two online portals to complete the grants process:
    • Prequalification. New York State will not accept applications for grants unless the applicant is prequalified, i.e., applicants must upload basic organizational documents and answer questions about their nonprofit’s capacity and integrity. This portal is known as the “Grants Gateway.”
      • New applicants. See JCRC-NY’s additional information about how to get started and special instructions for religious corporations at: http://www.jcrcny.org/document-vault-faqs/.
      • Previously prequalified. If your nonprofit was previously prequalified, you will still have to update certain documents if your document vault “expires” (i.e, certain information goes out of date). Check out your Document Vault for more information.
    • E-Grants. New York State applicants to both programs must submit all of their application package through the E-grants system. Download the E-Grants Registration and follow the instructions to obtain an account and password. The E-Grants Tutorial shows you how to get through the process.
  • Risk/vulnerability assessment. The federal grant requires organizations to submit an assessment and the state grant asks for much of the same information. Learn more about the options to get a risk assessment or to conduct one yourself here.
  • Subscribe. Click here to add your name to the JCRC-NY Security and Emergency Preparedness Alert list, which will notify you about additional details when they become available.

Some of these steps take time so we strongly recommend that you get started with these as soon as possible. Here are some specifics for each of the programs:

Nonprofit Security Grant Program Securing Communities Against Hate Crimes Program
We hope that there will be a new round of federal grants in Spring, 2018, but there is no guarantee. A coalition, led by JFNA and including JCRC-NY and UJA-Federation of NY is working on the allocation for the 2018 Nonprofit Security Grant Program.

The 2017 grant submissions were due June 12th and applicants had a little more than a week to complete their
package.

Click here to view our 2017 guidance.

We send out information on grant availability to all those on our mailing list. If you are not already getting email from us subscribe here.

In the past, the grants offered eligible nonprofits up to $75,000 for security hardware upgrades.

  • In New York, eligibility was limited to nonprofits in New York City, Nassau, Suffolk and Westchester Counties. For information about eligible areas outside of New York in 2017, click here.
  • Click here to see the Authorized Equipment List from 2017.

We recommend that you get started now.

The New York State Securing Communities Against Hate Crimes Program will provide a total of $25 million statewide, to eligible nonprofits at risk of hate crimes or attacks because of their ideology, beliefs, or mission.

Applications will be due on
Monday, December 18, 2017 at 4PM. 

Funding. Applications will be accepted for up to $50,000 per facility. Eligible organizations may submit up to three applications for a maximum total request of up to $150,000 allowed per organization. For purposes of this grant program a facility is defined as a standalone building, including the recreational areas adjacent to the building.

Eligibility. Organizations located in New York State must have IRS 501(c)(3) recognition and be:

  • a non-profit nonpublic school registered with the New York State Department of Education with a current Basic Educational Data System (BEDS code); or
  • a non-profit day care center or school-age child care program licensed and/or registered, respectively, by the Office of Children and Family Services; or a group day care center permitted by the New York City Department of Health and Mental Hygiene, or enrolled group programs that are legally-exempt from the requirement to be licensed or registered by the Office of Children and Family Services; or
  • a non-profit cultural museum which is a building or site for the exhibition or promotion of arts and culture of a particular region or people.

Check out how to submit this grant here and JCRC-NY’s question-by-question guidance on completing the Risk Evaluation Tool here.

For 2016 grantees

People have lots of questions. Here are some of them:

  • How much money did we get? We don’t have that information (it will be in the official notification letter). However, doing the math, the average of all of the grants was $73,888. It is highly likely that the grantees will receive the requested amounts.
  • Can we start to spend money yet? Don’t spend any money yet, there are several more hoops to jump through. Significantly:
    • Official notification. Our friends at NY DHSES are the official gatekeepers for the grants. You are not really a grantee until they tell you that you are. When they are officially notified by U.S. DHS they will send out communications to all applicants, both those who were successful and those who were not. The communication will include the definitive list of “next steps”.
    • Contracts. Once you’ve done your EHP (see below) and jumped through a few hoops, NY DHSES will send you a contract. Only when the contract is fully signed by your organization and NY State officials can you begin the procurement process. And yes, there are rules for that, too.
      NY will not reimburse you for items purchased before you have a fully signed contract.
    • Environmental and Historical Preservation submissions. The Request for Applications explained:

      As a Federal Agency, DHS/FEMA is required to consider the effects of its actions on the environment and/or historic properties to ensure that all activities and programs funded by the agency, including grant-funded projects, comply with Federal EHP regulations, laws and Executive Orders, as applicable. Grantees proposing projects that have the potential to impact the environment, including but not limited to the modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the DHS/FEMA EHP review process. Much of the equipment purchased with NSGP funds require Environmental and Historic Preservation (EHP) review. The EHP review process involves the submission of a detailed project description that explains the goals and objectives of the proposed project along with supporting documentation so that DHS/FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. In some cases, DHS/FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. The EHP review process must be completed before funds are released to carry out the proposed project. DHS/FEMA will not fund projects that are initiated without the required EHP review completed and approved.

    • If you have time now, there is no reason not to get started on your submission. Check out the EHP Screening Form Tutorial and EHP Instructional Assistance for Nonprofits and begin to fill out the EHP Screening Form FFN-024-0-1 (fillable).
  • When can we start our project? If you keep on top of the process and submit all of the correct paperwork, plan on being able to start spending money in January, 2017.
  • At this point, it’s best to direct your questions to the mavens at DHSES at 1-866-837-9133 or e-mail at grants@dhses.ny.gov.

For the most up-to-date grants infohttp://www.jcrcny.org/securitygrants