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NSGP: More on contracted security guards

April 25, 2019

Updated April 25, 2019| U.S. DHS posted its Fiscal Year 2019 Nonprofit Security Grant Program (NSGP) Notice of Funding Opportunity (NOFO). We are reviewing the materials and have identified two key changes:

  • Grant amount. The maximum award this year will be $100,000.
  • Stacking the deck for new applicants. This year 10 bonus points will be added to the scores of organizations that never received NSGP funding. This effectively gives a serious advantage to newbies.
  • Security guards. Hiring of contracted security personnel is now allowed under this program (see the FEMA update here).
    • Note: Recipients of NSGP funding may use the grant to pay for contracted security personnel over the entire three year period of the grant. However, grantees should not assume that they will be successful applicants (you might not win a grant or this program may not exist in coming years) so you must be able to sustain this capability in future years without NSGP funding.
    • NSGP funds may not be used to purchase equipment for security guards. These costs should be classified as organization costs.
    • Subrecipients (grantees) may not use NSGP funding to hire full or part-time employees that will be placed on a nonprofit’s payroll.
    • Rob Goldberg of JFNA reports after speaking with FEMA, that the blanket waiver WILL be in place and interested subrecipients may now request up to 100% of their total award towards the cost of contacted security personnel.
    • JCRC comment: Make a case for security guards through an identified vulnerability included in your assessment (e.g., failure to review or monitor CCTV recordings for possible instances of hostile surveillance, inadequate access control measures, and or the lack of security guards during all hours of operation) and add “Contracted security guards” as an “Item to be purchased”  in IV.  Target Hardening (Note: there is no AEL number for Contracted security guards).

A case can readily be made for additional contracted security guards, additional hours or an upgrading replacement (e.g., unarmed to armed) of the existing guards.

Finally, we think that it is appropriate to remind you that security guards are no panacea. Security planning should entail a well-considered mix of personnel, plans, procedures, training, drills and exercises and security hardware. The judges tend to look at your assessments to see if you are addressing the most important vulnerabilities.

  • Investment Justification. At first glance we don’t see any changes in the 2019 Investment Justification. Download it here.
  • Timing. We estimate that the submission deadline for NY organizations be  mid-May. We will be producing and posting our tutorial material this week, but will schedule a webinar — with an opportunity for questions –after Pesach.

The New York Division of Homeland Security and Emergency Services (NY DHSES) posted its New York-specific Request for Applications here. Check their site and ours for updates.

The guidelines and the paperwork seems to closely track the FY 2018 guidelines  (with the exception of security guards), so if you have been drafting your applications based our existing help you will be in very good shape.

Posted on

Heightened vigilance during Passover

April 17, 2019

As we prepare to celebrate Passover we should remember that the upcoming religious holidays (not only Pesach, but Easter and Ramadan) may provide increased symbolic interest to homegrown violent extremists (HVEs) and domestic extremists—including some perpetrators of hate crimes inspired by or adhering to domestic extremist ideologies—aspiring to target faith-based communities here in the United States. While security experts are not aware of any  credible threats surrounding the upcoming religious holiday season, we suggest — out of an abundance of caution — that all synagogues maintain heightened vigilance during Passover. See our suggestions below.

Threat background

While there have been no recent attacks or plots in the United States specifically targeting a religious holiday celebration, there have been successful and disrupted plots targeting faith-based communities here. Most HVEs and domestic extremists attempting any near-term attacks likely would use simplistic tactics and relatively easily obtainable weapons such as firearms, knives, and vehicles—although some violent extremists have sought to use explosive devices.

Recent incidents targeting houses of worship

  • On 15 March 2019, an Australian national allegedly used firearms to attack the Al Noor and Linwood Mosques in Christchurch, New Zealand, resulting in 50 fatalities and at least 50 non-fatal injuries. Police also discovered two improvised explosive devices in vehicles in connection with the attack.
  • On 10 December 2018, an Ohio-based individual was arrested for attempting to provide material support to the Islamic State of Iraq and ash-Sham (ISIS) for allegedly planning a mass-casualty attack on a synagogue in Toledo, Ohio. When researching a location, time, and weapons for the attack, the individual allegedly expressed a desire to attack the greatest number of people and inflict mass casualties.
  • On 27 October 2018, a Pennsylvania-based individual, who has been indicted for multiple federal charges including violations of civil rights, allegedly shot and killed 11 worshippers at a synagogue in Pittsburgh, Pennsylvania, wounding two other congregants and four responding law enforcement officers. He is currently awaiting trial for hate crimes and other federal charges.
  • On 13 June 2018, a Wisconsin-based individual was arrested and charged with attempting to provide material support to ISIS. The individual allegedly used a pro-ISIS social media account to suggest potential targets for bombing attacks, including churches.
  • On 22 December 2017, a California-based individual was arrested and charged with attempting to provide material support and resources to ISIS for a planned attack on a shopping center in San Francisco, California. Investigative reporting indicates the attack was intended to take place on Christmas Day and inflict mass causalities.

Recent statements and media from foreign terrorist organizations (FTOs) and FTO supporters online continue calls for attacks against places of worship and specific religious groups. Although HVEs generally do not respond to specific events with violence, we remain concerned that FTO media condemning the New Zealand mosque attacks, coupled with the possibility of repeated calls from FTOs encouraging supporters to attack during Ramadan, could lead to the increased possibility of retaliatory attacks by HVEs in the United States.

Outlook

Religious holiday gatherings are an attractive target for HVEs and domestic extremists because they offer an opportunity to capitalize on large crowds and increased symbolism of the target; however, most violent extremists are unlikely to act on specific days or in response to calls for action, and are instead influenced by a variety of factors to mobilize to violence.

Action steps

  • Report. Anyone who observes any suspicious behavior is encouraged to contact law enforcement immediately at 888-NYC-SAFE. If you see something, say something.
  • Overview. Look at the recent DHS publication, Mass Gatherings: Security Awareness for Soft Targets and Crowded Places, can be a great template for your security planning process. Virtually every suggestion in the document can be applied to your planning process. Organizations should “Connect, Plan, Train, and Report”. Applying these four steps in advance of a possible incident or attack can help better prepare  us to proactively think about the role that our whole community plays in the safety and security of our organizations.
  • Connect. The first step in the process is to “Connect”. You should have an ongoing relationship with your local police precinct. They should know when your services and programs are scheduled. If you don’t know your local police officials, the JCRC can help. Click here to contact us.
  • Plan. Download Potential Indicators, Common Vulnerabilities, and Protective Measures: Religious Facilities and Hometown Security Report Series: Houses of Worship for  suggestions and ideas.
  • Active Shooter response. Many of our contacts attended active shooter trainings offered in the New York area last week. If you could not attend either session or another training, click here for the JCRC-NY dedicated Active Shooter Resources webpage that includes resources from many sources. If you want to arrange a training the JCRC can help, based on available resources. Click here to contact us.
  • Access control. If an attacker can walk into a building unchallenged bad things will happen. No unauthorized person should be able to enter your building at any time. The first step is to develop a feasible access control policy (see our Sample Building Access Policies & Procedures) and to keep any door that cannot be monitored and controlled locked.
  • Security personnel. Guards at synagogues vary in quality, but generally, almost anything is better than nothing. Volunteers are good, trained volunteers are better. Uniformed guards (e.g., identifiable shirts, vests, blazers) can be deterrents. Guards who are off-duty or retired police or corrections officers bring experience, training and judgement. To be effective, any guard has to have clear instructions and procedures (see below). NYPD does have a Paid Detail Unit which provides officers to perform off-duty, uniformed security work within New York City for approximately $45/hour.  Click here for more information and contact details. For a discussion of armed vs. unarmed guards see our post Armed or unarmed security, what’s best? and a guest post here.

Best wishes for a happy and safe Pesach.

Quick tips: What should your guard(s) be doing?
no-potted-plantGuards should not be merely uniformed potted plants adorning your lobby. Rather, they should be an important and active component of your overall security plan.If you have a single guard, his/her logical priority is access control (see our suggestions on how to develop an access control policy here). At the same time, don’t lose sight of other important functions, including:

  • Vigilance. While they are on duty they can observe what is going on outside your building and monitor CCTV, possibly leading to the early detection of hostile surveillance or imminent hostile acts. See our suggestions for detecting hostile surveillance here.
  • Walk-arounds. Remember the Chelsea bombs? They were hidden in a trash container and a suitcase. If someone planted a device in your garbage can would anyone find it? One best practice is to have your guard tour your facility, inside and out, looking for something that “Just doesn’t look right”.
  • Notifications.Your guard should be given defined protocol and procedures if something “Just doesn’t look right” : who to notify (e.g., senior staff, general alarm), how to act and what else to do.
  • Crisis management. A well trained guard should be able to follow the protocols and procedures defined by you. They should be able to support responses such as bomb threats, evacuations and/or sheltering-in-place.

The security management industry calls instructions for guards, “post orders” which clearly outline the duties, responsibilities, and expectations of security guards. For example, your post orders should clearly set forth your access control policies and define the areas of your property that should be included in a walk-around and their time and frequency (e.g., upon arrival and upon returning from lunch).

 

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Nonprofit Security Grants: Updated

April 10, 2019

Updated April 16, 2019| The New York Division of Homeland Security and Emergency Services (NY DHSES) will have the New York-specific Request for Applications posted at http://www.dhses.ny.gov/grants/nonprofit/nsgp.cfm by the end of the day. Check back at www.jcrcny.org/securitygrants often to see our updates. Remember: all NY applicants are subject to the requirements, deadlines, etc. as set forth by NY DHSES. Note that there will be no information on the NY DHSES website (or in E-Grants) until they have the Request for Applications prepared. 

Key changes:

  • Grant amount. The maximum award this year will be $100,000.
  • Stacking the deck for new applicants. This year 10 bonus points will be added to the scores of organizations that never received NSGP funding. This effectively gives a serious advantage to newbies.
  • Security guards. The NSGP guidance now allows that the costs to hire a private security firm or off-duty law enforcement officers to provide security services to the facility or organization is permissible, as is the training of said security personnel (but not equipment of contracted security personnel). The recipient must be able to sustain this capability in future years without NSGP funding. Rob Goldberg (from the JFNA Washington Office and the key lobbyist for the NSGP) spoke with his FEMA contacts and reports that, “It means because the program is competitive, there is no guarantee of future years funding so the recipient may have to fund the project if they are unsuccessful in subsequent years. The language is an admonition, but it does not mean that an applicant must show, describe or otherwise prove that it has funding in future years to sustain security personnel.”
  • Investment Justification. At first glance we don’t see any changes in the basic questions on the 2019 Investment Justification. If you followed our advice and practices on the 2018 version, make sure that you submit the 2019 one. Download it here.
  • Timing. The deadline for NY DHSES submissions will be May 8th. We will be producing and posting our tutorial material this week, but will schedule a webinar — with an opportunity for questions –after Pesach.

The New York Division of Homeland Security and Emergency Services (NY DHSES) will soon post its New York-specific Request for Applications (it will be posted here). Check back often to see our updates. Remember: all NY applicants are subject to the requirements, deadlines, etc. as set forth by NY DHSES. Note that there will be no information on the NY DHSES website (or in E-Grants) until they have the Request for Applications prepared. 

No news yet on NY Hate Crimes grants

Please be advised that the NY DHSES is still processing the submissions from the December Securing Communities against Hate Crimes (SCAHC). We advise you to prepare two lists of priorities for your Investment Justification: 1) assuming that you receive the SCAHC grant; and 2) if you do not. NY DHSES is making every effort to let the December applicants know ASAP.

Getting ready for the grant
All organizations planning to submit for a grant this year should get started now, because the actual application may not be available until the last minute. Here’s what you should do:

  1. Get an assessment. If you don’t already have one, or have scheduled one, do so immediately. Since November, JCRC-NY, through a generous grant from UJA-Federation and the Paul E. Singer Foundation, has arranged for scores of professional security assessments for Jewish organizations. These assessments cover most of what is required on the federal Investment Justification (the major component of the application). By implementing the recommendations from the report, you should go a long way towards making your facility safer. Applications accompanied by self-assessments will be accepted. For more guidance click to: https://jcrcny2022.wpengine.com/security-assessment/.
  2. Prequalify. Your Nonprofit Security Grant Program will not be accepted unless your organization is “Prequalified.” See more information at: https://jcrcny2022.wpengine.com/document-vault-faqs/. If you submitted for a grant last year you are prequalified, but you may have to update some documents.
  3. E-Grants. NY grants must be submitted through the E-Grants system. Previous applicants already have an account. Otherwise, click here to apply for an account. N.B. JCRC-NY cannot answer questions about your E-Grants submissions. Contact DHSES at 1-866-837-9133 or Grant.Info@dhses.ny.gov.
  4. Investment Justification. This is the key component of the application. We don’t expect significant changes this year. Download the 2018 template here and answer all of the questions to the best of your ability now, so that you will be able to adapt your answers (if necessary) and cut and paste them into the 2019 Investment Justification, even if the application window is very brief.
  5. Help with the vulnerability and facility hardening sections. See our document, Tying together the risk and target hardening language. Select and build on our language to complete the most challenging sections of the Investment Justification.
  6. More help. Click here for the multi-year FAQ‘s on the NSGP distributed by FEMA. There are some interesting details in the FAQ’s.

    Get a head start on the application by reviewing the FY 2018 NSGP Investment Justification (IJ) questions and preparing your answers. Download a copy at: Investment Justification2018, JCRC-NY’s 2018 Tutorial (PDF of PowerPoint), JCRC-NY’s Tying together the risk and target hardening language and JFNA’s Threat Chronology.

    See our 2018 Tutorial (PDF of PowerPoint), Tying together the risk and target hardening language and JFNA’s Threat Chronology.

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NSGP Webinar

March 21, 2019

Some people couldn’t join the webinar today. Sorry, but this was a DHS production and we had no control.

We didn’t hear anything more than that they plan to release the Notice of Grant Opportunity (NOFO) on or before April 16th. We should expect the NY DHSES Request for Applications (RFA) soon thereafter. The NOFO will include the deadline for states to submit the applications to DHS. NY DHSES will have to give themselves enough time to score hundreds of submissions. Remember: The NY RFA will be the definitive and final word on all grant details.

Click here for a copy of today’s slides and here for some FAQ‘s. There are some interesting details in the FAQ’s.

Nonprofit Security Grant Program (NSGP)
Frequently Asked Questions (FAQs) for Nonprofit Organizations.

    1. What is the purpose of the NSGP? The NSGP provides funding support for target hardening and other physical security enhancements to nonprofit organizations that are at risk of a terrorist attack.
    2. Where can I learn more about the NSGP? The Notice of Funding Opportunity (NOFO) is the official document that contains all information and requirements for the current year NSGP. The FY 2019 NSGP NOFO has not been released yet. Check http://fema.gov/grants for the NOFO release.
    3. How much funding is available under the NSGP? The total amount of funds available for NSGP is determined annually by the appropriations act. The total amount of funds available under FY 2019 NSGP is $60,000,000, of which: $50,000,000 is for NSGP-Urban Area (NSGP-UA); and $10,000,000 is for NSGP-State (NSGP-S)
    4. Who is eligible to apply to FEMA for NSGP funding? The State Administrative Agency (SAA, in NY that’s DHSES) is the only entity eligible to apply to FEMA for NSGP funding on behalf of an eligible nonprofit organization. Nonprofit organizations must apply to their SAA as the sub-applicant.
    5. Am I an eligible nonprofit organization? An eligible nonprofit organization must:
      a) Meet the description under section 501(c)(3) of the Internal Revenue Code (IRC) of 1986 and be exempt from tax under section 501(a) of such code;
      b) For NSGP-UA, be located within one of the Urban Area Security Initiative (UASI)- designated urban areas (the year you are applying for funding); OR for NSGP-S, be located outside of a UASI-designated urban area (for the year you are applying for funding); and c) Determined to be at high risk of a terrorist attack by the Secretary of Homeland Security (this is informed by the state scores/recommendations and the Federal review results).
    6. What is the difference between NSGP-UA and NSGP-S? NSGP-UA provides funding for nonprofit organizations located within a current year UASI designated urban area. NSGP-S provides funding for nonprofit organizations located outside of current year UASI designated urban areas. The UASI-designated urban areas are determined annually. For a list of UASI-designated urban areas, see the NSGP NOFO for the year you will apply for funding.
    7. Should I apply to NSGP-UA or NSGP-S? If the physical address of the nonprofit organization is within a UASI-designated urban area (the year you are applying for funding) then you may apply to NSGP-UA. If the physical address of the nonprofit organization is outside of a UASI-designated urban area (the year you are applying for funding) then you may apply to NSGP-S. If you are unsure whether your nonprofit organization’s physical address is located within or outside of a UASI-designated urban area, contact your SAA. For a list of SAA contacts, see http://www.fema.gov/medialibrary/assets/documents/28689?id=6363. You may not apply to both programs. Applications that are received for the wrong program will be deemed ineligible.
    8. How do I apply? Eligible nonprofit organizations must apply to their SAA for NSGP funding. Nonprofits may not apply to FEMA directly. Contact your SAA for information on how to apply.
    9. What kinds of target hardening project costs or security enhancement costs can I apply for? Allowable costs include planning, equipment, training, and exercises. Below are some examples of each:
      • Planning – Activities related to the development of plans such as:
        • Security Risk Management Plans
        • Continuity of Operations Plans
        • Response Plans
      • Equipment – Authorized Equipment List Sections 14 and 15 only; examples include:
        • Access control equipment
        • Surveillance equipment
        • Physical protective measures such as fences, bollards, concrete barriers
      • Training
        • Active Shooter Training
        • Security Training for employees, or members/congregation
      • Exercises
        • Response exercises

For a complete and up-to-date description on allowability, see the NSGP NOFO for the year you will apply for funding. See more FAQ’s here.

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Non-Profit Security Grant is Coming Soon!

February 26, 2019

DHS Center for Faith and Opportunity Initiatives

Prepare Now for the Non-Profit Security Grant!

Updated March 14, 2019| FEMA will release the Fiscal Year (FY) 2019 Nonprofit Security Grant Program (NSGP) Notice of Funding Opportunity (NOFO) no later than April 16, 2019 which opens the application period. Under the FY 2019 NSGP FEMA will award $60 million in security related funding to nonprofit organizations. New York State DHSES will transform this document into its Request for Applications (RFA) which will be the last word for New York nonprofits on the requirements and deadlines for submissions.

In FY 2019, FEMA will award $60 million dollars in security funding for nonprofit organizations. The application period for NY organizations starts on the day the RFA is released. Nonprofit organizations are required to submit their application to NY DHSES shortly thereafter.

FEMA Webinar (3/21) – Protecting Your Organization: Fiscal Year 2019 Nonprofit Security Grant Program, and other Resources to Help Keep Your Facility Safe

Register

Please register if you are unable to attend to receive a recording of this webinar.

Please join FEMA’s Grant Programs Directorate in partnership with DHS’s Center for Faith and Opportunity Initiatives and FEMA’s Individual and Community Preparedness Division, on Thursday, March 21, 2019 from 2-3 p.m. ET to learn about the Nonprofit Security Grant Program and how to prepare for the application period.

Get a head start on the application by reviewing the FY 2018 NSGP Investment Justification (IJ) questions and preparing your answers. Download a copy at: Investment Justification 2018, JCRC-NY’s 2018 Tutorial (PDF of PowerPoint), JCRC-NY’s Tying together the risk and target hardening language and JFNA’s Threat Chronology.

Note: JCRC-NY modified a FEMA announcement to add NY-specific details. Organizations outside of NY should check with their state.

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Please tell me when the security grant will be released…

February 11, 2019

Update (Feb. 15). reports today point to the fact that the President will sign the  compromise budget bill. That being said, here’s  what we do know about the Program funding.

Program funding. We are thrilled to report that the budget bill funds the Nonprofit Security Grant Program at the same levels as last year: $50 million for the NSGP-UA initiative (limited to designated Urban Areas) and $10 million to NSGP-S (open to jurisdictions located outside of the designated Urban Areas). Our Congressional delegation deserves a round of thanks, first to House Appropriations Chair Nita Lowey and to Senate Democratic Leader Chuck Schumer and to Senator Kirsten Gillibrand, who circulated a “Dear Colleague” letter calling for an increase in the proposed funding levels.

Timing. FEMA is required to publish its guidance (formally known as a “Notice of Funding Opportunity”) within 60 days of the signing of the budget, although it could be released sooner (i.e., we will know about the details mid-March to mid-April). New York State DHSES will set its submission deadline 3-5 weeks after that, depending on how much time DHS gives them. Note: it is critical that you pay attention to the Request for Applications that will be posted at http://www.dhses.ny.gov/grants/nonprofit/nsgp.cfm. This will include all of the requirements to apply for a grant.  We will continue to post the latest information at www.jcrcny.org/securitygrants.

Getting ready for the grant
All organizations planning to submit for a grant this year should get started now, because the actual application may not be available until the last minute. Here’s what you should do:

  1. Get an assessment. If you don’t already have one, or have scheduled one, do so immediately. Since November, JCRC-NY, through a generous grant from UJA-Federation and the Paul E. Singer Foundation, has arranged for scores of professional security assessments for Jewish organizations. These assessments cover most of what is required on the federal Investment Justification (the major component of the application). By implementing the recommendations from the report, you should go a long way towards making your facility safer. Applications accompanied by self-assessments will be accepted. For more guidance click to: https://jcrcny2022.wpengine.com/security-assessment/.
  2. Prequalify. Your Nonprofit Security Grant Program will not be accepted unless your organization is “Prequalified.” See more information at: https://jcrcny2022.wpengine.com/document-vault-faqs/. If you submitted for a grant last year you are prequalified, but you may have to update some documents.
  3. E-Grants. NY grants must be submitted through the E-Grants system. Previous applicants already have an account. Otherwise, click here to apply for an account. N.B. JCRC-NY cannot answer questions about your E-Grants submissions. Contact DHSES at 1-866-837-9133 or Grant.Info@dhses.ny.gov.
  4. Investment Justification. This is the key component of the application. We don’t expect significant changes this year. Download the 2018 template here and answer all of the questions to the best of your ability now, so that you will be able to adapt your answers (if necessary) and cut and paste them into the 2019 Investment Justification, even if the application window is very brief.
  5. Help with the vulnerability and facility hardening sections. See our document, Tying together the risk and target hardening language. Select and build on our language to complete the most challenging sections of the Investment Justification.
  6. More help.  See our 2018 Tutorial (PDF of PowerPoint), Tying together the risk and target hardening language and our Selective Threat Scan
Posted on

Create Your Crisis Communication Plan

December 18, 2018
CDC

2019 Resolution: Create Your Crisis Communication Plan | 12/19@1PM

Centers for Disease Control and Prevention (CDC) sent this bulletin at 12/18/2018 01:20 PM EST

Don’t keep this great resource to yourself! Please share it with your colleagues and networks. If you would like more information on emergency preparedness and response, visit CDC’s Emergency Preparedness & Response website. Need a New Year’s resolution? Create a crisis communication plan for your organization. This is the best way to make sure you can effectively communicate potentially life-saving messages to the people you serve. Join CDC’s Kellee Waters on December 19 at 1 PM ET to learn more.

Closed captioning is available:https://www.captionedtext.com/client/event.aspx?EventID=3845314&CustomerID=321.

More information on this webinar, previous EPIC webinars, and information on CE units can be found on the EPIC Webinar website. 

Presenter: Kellee Waters, ABJ
Emergency Risk Communication Branch
Center for Preparedness and Response 

Webinar ObjectivesWebinar participants and viewers will accomplish the following:Describe CDC’s role in the topic covered during the presentation.Describe the topic’s implications for respective constituentsDiscuss concerns and issues related to preparedness for and response to urgent public health threats.Identify reliable information resources for the topic.Describe how to promote health improvement, wellness, and disease prevention. 

Connection Information: When: Dec 19, 2018 1:00 PM Eastern Time (US and Canada)
Topic: 2019 Resolution: Create Your Crisis Communication Plan

Please click the link below to join the webinar: 
https://zoom.us/j/336888256

iPhone one-tap :
    US: +16468769923,,336888256#  or +16699006833,,336888256# 

Or Telephone:
    Dial (for higher quality, dial a number based on your current location): 
        US: +1 646 876 9923  or +1 669 900 6833 
    Webinar ID: 336 888 256
   
International numbers available: https://zoom.us/u/adj4rkruovCONTACT 
Posted on

NY State Hate Crimes Grant: the dash to the finish

December 12, 2018

Application packages for the New York State Securing Communities against Hate Crimes grant is due on December 19, 2018 at 5PM. Any submissions received after that time will not be considered.

  1. Grants Gateway. Your organization must be “prequalified” before submitting the application package. Click here for JCRC-NY’s tips on getting prequalified. If you have not mailed your Grants Gateway registration form, etc., by Thursday, December 13, 2018, it is unlikely that you will be able to complete the prequalification process by December 19th.
  2. Tutorial. Due to popular demand, there is now a PPT tutorial to help you complete the Securing Communities against Hate Crimes grant. Click here for the tutorial. It is a question-by-question guide to the Risk Evaluation Tool. Remember, questions that are left blank may lead to a lower score.
  3. Help with the vulnerability and facility hardening sections. See our document, Tying together the risk and target hardening language. Select and build on our language to complete the most challenging sections of the Risk Evaluation Tool.
  4. Bonus points. Organizations that did not receive a grant in Phase I of Securing Communities against Hate Crimes state grant will receive a 10 point bonus, increasing their chances to earn a grant.
  5. Items to be uploaded to E-Grants. When you have completed your Risk Evaluation Tool gather it together with your: a) Status History Report from NYS Grants Gateway website showing prequalification status (You must have a status of “Document Vault Prequalified); b) A color, ground-level photo of the front façade of the facility or recreational area; c) Letter on organization’s letterhead indicating the BEDS code; a copy of the license and/or registration issued by the NYS Office of Children and Family Services or permit issued by the New York City Department of Health and Mental Hygiene; if enrolled legally exempt, the Notice of Enrollment; and d) risk/vulnerability/security assessment should you have one.
  6. Make sure that you complete all of the sections of the E-Grant system and upload all of your attachments (using the tutorial as your guide). Be sure to push “submit” well before the deadline. Inevitably, there are fixes necessary, so avoid last minute pressures and frustrations.

Good luck!

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New security funding for NY Jewish organizations

November 06, 2018

As you are considering how to best secure your organization while remaining welcoming, UJA-Federation and JCRC-NY are pleased to offer, with generous support from the Paul E. Singer Foundation and the Jewish Communal Fund, additional resources to keep you and your stakeholders safe and secure:

PROFESSIONAL SECURITY ASSESSMENT: Through JCRC, UJA-Federation is making available at no cost to you, professional security assessments so that you can immediately start safeguarding your institution and be ready to apply for Department of Homeland Security (DHS) and NY State grants. Organizations that professionally assessed are significantly more likely to receive funding than those that do not. For more information, review the information below or contact David Pollock at JCRC.

Apply Now

SECURITY GRANTS RECIPIENTS BRIDGE LOAN PROGRAM: Through the Hebrew Free Loan Society (HFLS), UJA has created a bridge loan fund providing capital to federal and state grant recipients to make all necessary upgrades immediately; and get reimbursed from the state later. Available on a first come, first served basis for organizations that have received security grants, but cannot afford to pay for security enhancements upfront while awaiting reimbursement from the government. This program provides interest-free loans of up to $150,000 to organizations in any of New York City’s five boroughs, Westchester, or Long Island Read here for more information, or contact HFLS Director of Finance Daren Scott.

Apply Now

Start with an assessment

A Terrorism Vulnerability Assessment  examines the threats to your Jewish organization, documents the gaps in physical security measures and security policies and procedures, and the consequences of a terrorist attack. The assessment will also recommend specific steps to mitigate the threats, specifically written to comport with the federal and state grant applications. Click here to apply for an experienced and credentialed security professional to conduct a Terrorism Vulnerability Assessment of your Jewish organization.

Assessments will be scheduled until the funding is exhausted. We hope to serve as many deserving organizations as possible.

Find out how to apply for government grants

Soon,  two grants will be available to certain New York nonprofits. Applications for both the state and federal grants must be submitted through the New York State Department of Homeland Security and Emergency Services. Click here for their nonprofit grants page. Here are the details.

New York State Grants Gateway/Prequalification

New York State will not accept applications for grants unless the nonprofit applicant is prequalified, i.e., applicants must upload basic organizational documents and answer questions about their nonprofit’s capacity and integrity. This portal is known as the “Grants Gateway.”

  • New applicants. See JCRC-NY’s additional information about how to get started and special instructions for religious corporations at: https://jcrcny2022.wpengine.com/document-vault-faqs/.
  • Previously prequalified. If your nonprofit was previously prequalified, you will still have to update certain documents if your document vault “expires” (i.e, certain information goes out of date). Check out your Document Vault for more information.

Prequalification is not as hard as it may look, but it’s important to get started now! Your organization will not be able to apply unless you are prequalified.

New York State Securing Communities Against Hate Crimes grants

New York State, committed to ensuring the safety and equal treatment of all New Yorkers, is launching a second round of the Securing Communities Against Hate Crimes Program to boost safety and security at New York’s nonpublic schools, day care centers and cultural museums at risk of hate crimes or attacks because of their ideology, beliefs, or mission. In support of this effort, a total of $10.1 million in grant funding has been made available on a statewide basis.

  • Availability. Now.
  • Eligibility. Nonpublic schools (Preschool-12), nonprofit day care centers (including those housed in JCC’s and synagogues) and cultural museums that are at risk of hate crimes or attacks against their facilities because of their ideology, beliefs or mission. For the purpose of the grant, terrorism is included as a category of hate crime. Click here for the exact details on eligibility.
  • Maximum grant amount. Applications will be accepted for up to $50,000 per facility. Eligible organizations with multiple sites may submit up to three applications for a maximum total request of up to $150,000 allowed per organization.
  • What will the grant pay for?
    • Hardening the organization’s facility or facilities including recreational areas adjacent to the facility through exterior physical security enhancements; and/or
    • Providing security training that will advance the knowledge of security personnel and staff.
  • Deadline. Applications are due to Division of Homeland Security and Emergency Services by 5:00 pm on December 19, 2018. Applications submitted past this date will be disqualified. Individual extensions will not be given.
  • Application form. Applicants must complete the DHSES Risk Evaluation Tool to describe the organization’s significant risk of a hate crime and its proposed equipment and training needs to prevent and protect against a hate crime.
  • Risk/Security/Threat Assessment. Applicants with a current or previously conducted (within three years) risk/security/threat assessment completed by a police department, private company or university should base their Risk Evaluation Tool submission on the information, analyses and findings contained in the risk/security/threat assessment(s). However, no assessment is required.
  • What are your chances? Last year, all of the eligible applicants that filed a complete application were awarded a grant.
  • Additional assistance. See JCRC-NY’s dedicated webpage at www.jcrcny.org/securitygrants.

U.S. Department of Homeland Security Nonprofit Security Grant Program

Nonprofit Security Grant Program (NSGP) provides funding support for target hardening and other physical security enhancements to nonprofit organizations.

    • Availability. Sometime in Spring, 2019.
    • Eligibility. Nonprofit organizations in New York City, Long Island and Westchester that are determined to be at high risk of a terrorist attack by the Department of Homeland Security.
    • Maximum grant amount. Unknown. Last year the maximum was $150,000. The upcoming grant may place a $100,000 cap (or less) so that more organizations can be funded.
    • What will the grant pay for? Allowable costs are focused on target hardening and physical security enhancements. Funding can be used for the acquisition and installation of security equipment on real property (including buildings and improvements) owned or leased by the nonprofit organization, specifically in prevention of and/or protection against the risk of a terrorist attack. This equipment is limited to select items in the following two categories of items on the Authorized Equipment List (AEL):
      • Physical Security Enhancement Equipment (Category 14)
      • Inspection and Screening Systems (Category 15)
      • Training. Allowable training topics are limited to the protection of critical infrastructure key resources, including physical and cybersecurity, target hardening, and terrorism awareness/employee preparedness including programs such as Community Emergency Response Team (CERT) training, Active Shooter training, and emergency first aid training. Training conducted using NSGP funds must address a specific threat and/or vulnerability, as identified in the nonprofit organization’s Investment Justification.
      • Planning. Funding may be used for security or emergency planning expenses and the materials required to conduct planning activities. Planning must be related to the protection of the facility and the people within the facility and should include with access and functional needs as well as those with limited English proficiency. Examples of planning activities allowable under this program include:
        • Development and enhancement of security plans and protocols;
        • Development or further strengthening of security assessments;
        • Emergency contingency plans;
        • Evacuation/Shelter-in-place plans; and
        • Other project planning activities with prior approval from DHS/FEMA.

Deadline. Unknown. It is unlikely that this grant will be offered until there is a federal budget in place.

Application form. Applicants must complete a spreadsheet called an Investment Justification. We assume that the 2019 Investment Justification will be similar to those used in previous years, so applicants thinking of applying for the federal grant should draft their answers using the 2018 form and cut and paste their responses into the 2019 form when it is released.

  • Risk/Security/Threat Assessment. The Investment Justification asks for findings from a “previously conducted risk assessment. The most useful risk assessments are from certified, independent security professionals, but police department crime prevention surveys and self assessments are acceptable.
  • What are your chances? Last year, 112 nonprofits in the New York area were awarded Nonprofit Security Grant Program grants and approximately twice that number applied.
  • Additional assistance. See JCRC-NY’s dedicated webpage at www.jcrcny.org/securitygrants.

 

Hebrew Free Loan Society bridge loans for security grant recipients

The Hebrew Free Loan Society’s Security Grants Bridge Loan Program provides interest-free loans of up to $150,000 to Jewish Community agencies in any of New York City’s five boroughs, Westchester, or Long Island that have been awarded government grants to fund security improvements. These grants require agencies to pay up front for the work and then to submit receipts for reimbursement, which causes a cash flow problem for some agencies to the point that they are unable to take advantage of the award. HFLS is partnering with UJA-Federation of New York to provide interest-free bridge loan financing to ensure that grant awardees can proceed with the work necessary to increase security and safety for their community. Click here to learn more and here for the application.

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