Nonprofit Security Grant Program Updates

Nonprofit Security Grant Program
NYS: Securing Communities Against Hate Crimes

October 25, 2017

New York State, committed to ensuring the safety and equal treatment of all New Yorkers, is launching the Securing Communities Against Hate Crimes Program to boost safety and security at New York’s nonpublic schools, day care centers and cultural museums at risk of hate crimes or attacks because of their ideology, beliefs, or mission. In support of this effort, a total of $25 million in grant funding has been made available on a statewide basis and will be administered by the New York State Division of Homeland Security and Emergency Services (DHSES). Applications will be due on Monday, December 18, 2017 at 4PM. See the detailed presentation by NYS DHSES’ Director of Grants Shelley Wahrlich here. Click to the JCRC-NY’s question-by-question guidance on completing the Risk Evaluation Tool here.

  • Funding. The NYS Division of Homeland Security and Emergency Services released a Request for Applications (RFA) to solicit proposals to support projects under the Securing Communities Against Hate Crimes Program (SCAHC Program). Applications will be accepted for up to $50,000 per facility. Eligible organizations may submit up to three applications for a maximum total request of up to $150,000 allowed per organization. For purposes of this grant program a facility is defined as a standalone building, including the recreational areas adjacent to the building.
  • Eligibility. Organizations must have IRS 501(c)(3) recognition and be:
    • a non-profit nonpublic school registered with the New York State Department of Education with a current Basic Educational Data System (BEDS code), or
    • a non-profit day care center or school-age child care program licensed and/or registered, respectively, by the Office of Children and Family Services; or a group day care center permitted by the New York City Department of Health and Mental Hygiene, or enrolled group programs that are legally-exempt from the requirement to be licensed or registered by the Office of Children and Family Services, or
    • a non-profit cultural museum which is a building or site for the exhibition or promotion of arts and culture of a particular region or people.
  • The grant will pay for:
    • Equipment. Allowable equipment consists of, but is not limited to:
      • Perimeter lighting;
      • Door hardening;
      • Alarm systems;
      • Camera-based security systems;
      • Access control systems;
      • Perimeter fencing; barriers; bollards;
      • Blast resistant film for windows/shatter resistant glass.
    • Security training costs. The grant program allows for costs to train security personnel and other appropriate staff to prevent and protect against acts of hate crimes. All training will require prior DHSES approval and must be within the United States. Allowable training topics are limited to the protection of physical security and training that will advance the knowledge of security personnel and/or staff about:
      • hate crime activity;
      • suspicious behavior;
      • emergency evacuation procedures; and
      • similar topics that will secure the organization.
  • Forms
  • Prequalification. New York State requires nonprofits to prequalify before they submit grant applications.
    • If you are not prequalified you should register at: https://grantsgateway.ny.gov/ and complete their Document Vault. See JCRC-NY’s additional information at: http://www.jcrcny.org/document-vault-faqs/.
    • If you previously “prequalified”, you must confirm your prequalification status in the NYS Grants Gateway regardless of grant funding. Your status at the time of the application submission must be “Prequalified.” If your Document Vault has “Expired” then you will not be eligible to submit the application until you have updated all required information and have received approval with a new status of “Prequalified.” Don’t leave this step to the last minute!
  • Documenting hate crimes
  • Other submissions. All of the required documents must be submitted via the E-Grants system and must include the following documents within, or as attachments to the E-Grants system:
    1. Contact Information (see the E-Grants tutorial);
    2. Proposed Project Workplan Information (see the E-Grants tutorial);
    3. Budget Request Information (see the E-Grants tutorial);
    4. A color, ground-level photo of the front façade of the facility and/or
      recreational area, which is labeled with the name and address of the
      facility (submitted as an attachment in E-Grants)
    5. Status History Report from Grants Gateway website showing
      prequalification status (Submitted as an attachment in E-Grants)
    6. DHSES Risk Evaluation Tool (Similar to the NSGP’s Investment Justification and submitted as an attachment in E-Grants)
    7. Letter on organization’s letterhead indicating the BEDS code; a copy of the license and/or registration issued by the NYS Office of Children and Family Services or permit issued by the New York City Department of Health and Mental Hygiene; if enrolled legally exempt, the Notice of Enrollment (Submitted as an attachment in E-Grants).

JCRC-NY will be providing additional guidance in the future.

DHS made its NSGP decisions

Nonprofit Security Grant Program results: 2017 (click to enlarge)

This year, 91 applicants will benefit from the NSGP (out of 183 applications). Our good friends should be sending letters to all of the applicants (whether good news or not) by next week.Our thanks go out to our NY champions: Senators Charles Schumer and Kristen Gillibrand and Representatives Nita Lowey, Peter King and Dan Donovan. In Albany, Shelley Wahrlich and Marianne Lindsay of DHSES work all year administering the grants. Last, but not least, the coalition of Jewish groups (including JCRC-NY and UJA-Federation of NY, led by the Jewish Federations of North America’s William Daroff and, especially, Rob Goldberg. Without their efforts this funding stream would not exist.

  • If you plan to apply for the NY grant you will need to be pre-qualified in the Grants Gateway system. If you are already pre-qualified, it’s a good idea to check if any of your submitted documents have to be updated. The Grants Gateway will send system generated email to you 30, 20 days and
    10 days in advance of the expiration of one of the required documents.
    Upon receiving this email, the Grantee should obtain all of the
    documents that require updating. Only the IRS 990, Audit Review and
    Findings and the CHAR 500 Charities Registration Form require
    annual updating. Click here for more information about the Grants Gateway.
Powerpoint presentation & more tips  Download a PDF from our 2017 webinar here. View the recording: Part 1, Part 2. Check out our 2017 Investment Justification tips here and tips from JFNA here. NEW
New Jersey presentation Want more? Check out this workshop presented by David Fields of the New Jersey’s Office of Homeland Security and Preparedness (NJOHSP).
Prequalification NY nonprofits should register at https://grantsgateway.ny.gov/ &
complete their Document Vault . See JCRC-NY’s additional information at: http://www.jcrcny.org/document-vault-faqs/ .If your nonprofit was previously prequalified, you will still have to update certain documents or your document vault is expired. Check our your document vault for more information.
NY nonprofit grants webpage If you’ve never applied before, click here for New York’s nonprofit webpage, with the E-grant application. If you have an existing account (and remember the
username/password), you’re fine.
Risk assessment You can do conduct a self-assessment, have your local police do a crime prevention survey or get an independent professional. Find guidance and contacts here and JCRC-NY’s guide to security consultants here. There are some good self-assessment tools available. Check out:

Threat scan Stymied by the “Risk” section of the Investment Justification? Download our Selective Threat Scan for documentation and help with the “Threat” and “Consequences” questions. You will need an assessment to identify your vulnerabilities.
Subscribe Click here to subscribe to the JCRC-NY Security and Emergency Preparedness Alert list, which will notify you about the details when they become available.
For the most up-to-date grants info http://www.jcrcny.org/securitygrants

For 2016 grantees

People have lots of questions. Here are some of them:

      • How much money did we get? We don’t have that information (it will be in the official notification letter). However, doing the math, the average of all of the grants was $73,888. It is highly likely that the grantees will receive the requested amounts.
      • Can we start to spend money yet? Don’t spend any money yet, there are several more hoops to jump through. Significantly:
            1. Official notification. Our friends at NY DHSES are the official gatekeepers for the grants. You are not really a grantee until they tell you that you are. When they are officially notified by U.S. DHS they will send out communications to all applicants, both those who were successful and those who were not. The communication will include the definitive list of “next steps”.
            2. Environmental and Historical Preservation submissions. The Request for Applications explained:

              As a Federal Agency, DHS/FEMA is required to consider the effects of its actions on the environment and/or historic properties to ensure that all activities and programs funded by the agency, including grant-funded projects, comply with Federal EHP regulations, laws and Executive Orders, as applicable. Grantees proposing projects that have the potential to impact the environment, including but not limited to the modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the DHS/FEMA EHP review process. Much of the equipment purchased with NSGP funds require Environmental and Historic Preservation (EHP) review. The EHP review process involves the submission of a detailed project description that explains the goals and objectives of the proposed project along with supporting documentation so that DHS/FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. In some cases, DHS/FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. The EHP review process must be completed before funds are released to carry out the proposed project. DHS/FEMA will not fund projects that are initiated without the required EHP review completed and approved.

            3. Contract. Once you’ve done your EHP and jumped through a few hoops, NY DHSES will send you a contract. Only when the contract is fully signed by your organization and NY State officials can you begin the procurement process. And yes, there are rules for that, too. NY will not reimburse you for items purchased before you have a fully signed contract.
      • When can we start our project? If you keep on top of the process and submit all of the correct paperwork, plan on being able to start spending money in January, 2017.

At this point, it’s best to direct your questions to the mavens at DHSES at 1-866-837-9133 or e-mail at grants@dhses.ny.gov.

Nonprofit Grant Program 2016 Results!

June 29, 2016. NY secures over $5.1M | Special thank you’s to Schumer, Gillibrand, Lowey, Donovan and KingThank you to our champions. They fought for this grant and 70 NY organizations will benefit this year. They are already fighting for the 2017 allocation. Please let Senators Schumer and Gillibrand and Reps. Lowey, Donovan and King and the rest of our delegation know that you appreciate their hard work. 

Thanks go to JFNA’s Washington office, our champions in the Senate and the House, and the rest of our coalition partners. We are working on the passage of legislation establishing next year’s grant program. For the press release with full results click here.

DHS Nonprofit Security Grant Program Results

DHS Nonprofit Security Grant Program: NY Results 2007-2016

The results are nigh

June 28, 2016 According to FEMA, the Department of Homeland Security (DHS) is on track to announce that award decisions for the several state and local security grant programs have been made this week, including the NSGP program. Typically, DHS releases a general public statement signifying that awards have been made, and then notifies NY DHSES and other participating State Administrative Agencies with their respective state-specific results.

JCRC has been in contact with the offices of Senators Schumer and Gillibrand. If possible, they plan to issue a press release and identify the designated grantees. Stay tuned.

Pencils down, time is up

March 31, 2016 If your NY organization did not submit a 2016 application it’s too late. Statewide, 198 organizations applied (up 11% from last year). Now the work begins for our friends at DHSES and their partners. They must score and prioritize all of the applications and send them to DHS in Washington, DC. Expect to be notified of the results in July.

Please let us know how we can improve our materials for next year. Good luck.

The basics

The U.S. Department of Homeland Security released its guidance on Tuesday for the $20 million Nonprofit Security Grant Program. The grant is competitive and awardees can qualify for up to $75,000 in equipment approved for target hardening.

                    • The NYS Division of Homeland Security and Emergency Services (DHSES)  2016 RFA (application package) at http://www.dhses.ny.gov/grants/nonprofit.cfm is live. The deadline for submission will be March 28, 2016. (Applicants will still have 6 weeks to complete their application package and will be finished before Passover.)  If you have any questions regarding this announcement, please contact DHSES via email at: grants@dhses.ny.gov
                    • In New York, nonprofits located in NYC, Long Island and Westchester are eligible. Outside of NY, check here.
                    • JCRC scheduled its assistance webinar on Monday, February 22, 2016 from 11AM to 12:30PM. Click here to reserve and receive the instructions to connect to the webinar.
                    • We are busily updating our help webpage at www.jcrcny.org/securitygrants. We plan to include the webinar presentations and a recording of the webinar on the page. Check back often.
                    • Click here to subscribe to the JCRC-NY Security and Emergency Preparedness Alert list. Subscribers will receive updates on the security grant program and other alerts.

JCRC-NY and UJA-Federation worked closely with JFNA and its partners worked very hard to bolster the NSGP program allocation this year, and the roles of the Orthodox Union and Agudath Israel were critical.

Working on our behalf were Senators Charles Schumer and Kirsten Gillibrand and members of Congress who signed onto Congressman Peter King’s letter urging an increase in the allocation this year: Dan Donovan, Elliot Engel, Carolyn Maloney, Grace Meng, Jerry Nadler, Kathleen Rice and Lee Zeldin.


The U.S. Department of Homeland Security made its 2015 decisions and the NY Division of Homeland Security and Emergency Services notified all of the applicants of the decisions. The number of organizations submitting applications (176) was up 21% this year, as compared to 2014, with 36 winners (21%). We thank the team at NY DHSES — Shelley Wahrlich, Eric Abramson, Marianne Lindsay, Valerie Bloomer, Dov Horwitz and Wendy Houck — for all of their efforts.