Some people couldn’t join the webinar today. Sorry, but this was a DHS production and we had no control.
We didn’t hear anything more than that they plan to release the Notice of Grant Opportunity (NOFO) on or before April 16th. We should expect the NY DHSES Request for Applications (RFA) soon thereafter. The NOFO will include the deadline for states to submit the applications to DHS. NY DHSES will have to give themselves enough time to score hundreds of submissions. Remember: The NY RFA will be the definitive and final word on all grant details.
Nonprofit Security Grant Program (NSGP)
Frequently Asked Questions (FAQs) for Nonprofit Organizations.
- What is the purpose of the NSGP? The NSGP provides funding support for target hardening and other physical security enhancements to nonprofit organizations that are at risk of a terrorist attack.
- Where can I learn more about the NSGP? The Notice of Funding Opportunity (NOFO) is the official document that contains all information and requirements for the current year NSGP. The FY 2019 NSGP NOFO has not been released yet. Check http://fema.gov/grants for the NOFO release.
- How much funding is available under the NSGP? The total amount of funds available for NSGP is determined annually by the appropriations act. The total amount of funds available under FY 2019 NSGP is $60,000,000, of which: $50,000,000 is for NSGP-Urban Area (NSGP-UA); and $10,000,000 is for NSGP-State (NSGP-S)
- Who is eligible to apply to FEMA for NSGP funding? The State Administrative Agency (SAA, in NY that’s DHSES) is the only entity eligible to apply to FEMA for NSGP funding on behalf of an eligible nonprofit organization. Nonprofit organizations must apply to their SAA as the sub-applicant.
- Am I an eligible nonprofit organization? An eligible nonprofit organization must:
a) Meet the description under section 501(c)(3) of the Internal Revenue Code (IRC) of 1986 and be exempt from tax under section 501(a) of such code;
b) For NSGP-UA, be located within one of the Urban Area Security Initiative (UASI)- designated urban areas (the year you are applying for funding); OR for NSGP-S, be located outside of a UASI-designated urban area (for the year you are applying for funding); and c) Determined to be at high risk of a terrorist attack by the Secretary of Homeland Security (this is informed by the state scores/recommendations and the Federal review results).
- What is the difference between NSGP-UA and NSGP-S? NSGP-UA provides funding for nonprofit organizations located within a current year UASI designated urban area. NSGP-S provides funding for nonprofit organizations located outside of current year UASI designated urban areas. The UASI-designated urban areas are determined annually. For a list of UASI-designated urban areas, see the NSGP NOFO for the year you will apply for funding.
- Should I apply to NSGP-UA or NSGP-S? If the physical address of the nonprofit organization is within a UASI-designated urban area (the year you are applying for funding) then you may apply to NSGP-UA. If the physical address of the nonprofit organization is outside of a UASI-designated urban area (the year you are applying for funding) then you may apply to NSGP-S. If you are unsure whether your nonprofit organization’s physical address is located within or outside of a UASI-designated urban area, contact your SAA. For a list of SAA contacts, see http://www.fema.gov/medialibrary/assets/documents/28689?id=6363. You may not apply to both programs. Applications that are received for the wrong program will be deemed ineligible.
- How do I apply? Eligible nonprofit organizations must apply to their SAA for NSGP funding. Nonprofits may not apply to FEMA directly. Contact your SAA for information on how to apply.
- What kinds of target hardening project costs or security enhancement costs can I apply for? Allowable costs include planning, equipment, training, and exercises. Below are some examples of each:
- Planning – Activities related to the development of plans such as:
- Security Risk Management Plans
- Continuity of Operations Plans
- Response Plans
- Equipment – Authorized Equipment List Sections 14 and 15 only; examples include:
- Access control equipment
- Surveillance equipment
- Physical protective measures such as fences, bollards, concrete barriers
- Active Shooter Training
- Security Training for employees, or members/congregation
- Response exercises
- Planning – Activities related to the development of plans such as:
For a complete and up-to-date description on allowability, see the NSGP NOFO for the year you will apply for funding. See more FAQ’s here.
DHS Center for Faith and Opportunity Initiatives
Prepare Now for the Non-Profit Security Grant!
Updated March 14, 2019| FEMA will release the Fiscal Year (FY) 2019 Nonprofit Security Grant Program (NSGP) Notice of Funding Opportunity (NOFO) no later than April 16, 2019 which opens the application period. Under the FY 2019 NSGP FEMA will award $60 million in security related funding to nonprofit organizations. New York State DHSES will transform this document into its Request for Applications (RFA) which will be the last word for New York nonprofits on the requirements and deadlines for submissions.
In FY 2019, FEMA will award $60 million dollars in security funding for nonprofit organizations. The application period for NY organizations starts on the day the RFA is released. Nonprofit organizations are required to submit their application to NY DHSES shortly thereafter.
FEMA Webinar (3/21) – Protecting Your Organization: Fiscal Year 2019 Nonprofit Security Grant Program, and other Resources to Help Keep Your Facility Safe
Please register if you are unable to attend to receive a recording of this webinar.
Please join FEMA’s Grant Programs Directorate in partnership with DHS’s Center for Faith and Opportunity Initiatives and FEMA’s Individual and Community Preparedness Division, on Thursday, March 21, 2019 from 2-3 p.m. ET to learn about the Nonprofit Security Grant Program and how to prepare for the application period.
Get a head start on the application by reviewing the FY 2018 NSGP Investment Justification (IJ) questions and preparing your answers. Download a copy at: Investment Justification 2018, JCRC-NY’s 2018 Tutorial (PDF of PowerPoint), JCRC-NY’s Tying together the risk and target hardening language and JFNA’s Threat Chronology.
Note: JCRC-NY modified a FEMA announcement to add NY-specific details. Organizations outside of NY should check with their state.
Update (Feb. 15). reports today point to the fact that the President will sign the compromise budget bill. That being said, here’s what we do know about the Program funding.
Program funding. We are thrilled to report that the budget bill funds the Nonprofit Security Grant Program at the same levels as last year: $50 million for the NSGP-UA initiative (limited to designated Urban Areas) and $10 million to NSGP-S (open to jurisdictions located outside of the designated Urban Areas). Our Congressional delegation deserves a round of thanks, first to House Appropriations Chair Nita Lowey and to Senate Democratic Leader Chuck Schumer and to Senator Kirsten Gillibrand, who circulated a “Dear Colleague” letter calling for an increase in the proposed funding levels.
Timing. FEMA is required to publish its guidance (formally known as a “Notice of Funding Opportunity”) within 60 days of the signing of the budget, although it could be released sooner (i.e., we will know about the details mid-March to mid-April). New York State DHSES will set its submission deadline 3-5 weeks after that, depending on how much time DHS gives them. Note: it is critical that you pay attention to the Request for Applications that will be posted at http://www.dhses.ny.gov/grants/nonprofit/nsgp.cfm. This will include all of the requirements to apply for a grant. We will continue to post the latest information at www.jcrcny.org/securitygrants.
Getting ready for the grant
All organizations planning to submit for a grant this year should get started now, because the actual application may not be available until the last minute. Here’s what you should do:
- Get an assessment. If you don’t already have one, or have scheduled one, do so immediately. Since November, JCRC-NY, through a generous grant from UJA-Federation and the Paul E. Singer Foundation, has arranged for scores of professional security assessments for Jewish organizations. These assessments cover most of what is required on the federal Investment Justification (the major component of the application). By implementing the recommendations from the report, you should go a long way towards making your facility safer. Applications accompanied by self-assessments will be accepted. For more guidance click to: https://www.jcrcny.org/security-assessment/.
- Prequalify. Your Nonprofit Security Grant Program will not be accepted unless your organization is “Prequalified.” See more information at: https://www.jcrcny.org/document-vault-faqs/. If you submitted for a grant last year you are prequalified, but you may have to update some documents.
- E-Grants. NY grants must be submitted through the E-Grants system. Previous applicants already have an account. Otherwise, click here to apply for an account. N.B. JCRC-NY cannot answer questions about your E-Grants submissions. Contact DHSES at 1-866-837-9133 or Grant.Info@dhses.ny.gov.
- Investment Justification. This is the key component of the application. We don’t expect significant changes this year. Download the 2018 template here and answer all of the questions to the best of your ability now, so that you will be able to adapt your answers (if necessary) and cut and paste them into the 2019 Investment Justification, even if the application window is very brief.
- Help with the vulnerability and facility hardening sections. See our document, Tying together the risk and target hardening language. Select and build on our language to complete the most challenging sections of the Investment Justification.
- More help. See our 2018 Tutorial (PDF of PowerPoint), Tying together the risk and target hardening language and our Selective Threat Scan
Application packages for the New York State Securing Communities against Hate Crimes grant is due on December 19, 2018 at 5PM. Any submissions received after that time will not be considered.
- Grants Gateway. Your organization must be “prequalified” before submitting the application package. Click here for JCRC-NY’s tips on getting prequalified. If you have not mailed your Grants Gateway registration form, etc., by Thursday, December 13, 2018, it is unlikely that you will be able to complete the prequalification process by December 19th.
- Tutorial. Due to popular demand, there is now a PPT tutorial to help you complete the Securing Communities against Hate Crimes grant. Click here for the tutorial. It is a question-by-question guide to the Risk Evaluation Tool. Remember, questions that are left blank may lead to a lower score.
- Help with the vulnerability and facility hardening sections. See our document, Tying together the risk and target hardening language. Select and build on our language to complete the most challenging sections of the Risk Evaluation Tool.
- Bonus points. Organizations that did not receive a grant in Phase I of Securing Communities against Hate Crimes state grant will receive a 10 point bonus, increasing their chances to earn a grant.
- Items to be uploaded to E-Grants. When you have completed your Risk Evaluation Tool gather it together with your: a) Status History Report from NYS Grants Gateway website showing prequalification status (You must have a status of “Document Vault Prequalified); b) A color, ground-level photo of the front façade of the facility or recreational area; c) Letter on organization’s letterhead indicating the BEDS code; a copy of the license and/or registration issued by the NYS Office of Children and Family Services or permit issued by the New York City Department of Health and Mental Hygiene; if enrolled legally exempt, the Notice of Enrollment; and d) risk/vulnerability/security assessment should you have one.
- Make sure that you complete all of the sections of the E-Grant system and upload all of your attachments (using the tutorial as your guide). Be sure to push “submit” well before the deadline. Inevitably, there are fixes necessary, so avoid last minute pressures and frustrations.
As you are considering how to best secure your organization while remaining welcoming, UJA-Federation and JCRC-NY are pleased to offer, with generous support from the Paul E. Singer Foundation and the Jewish Communal Fund, additional resources to keep you and your stakeholders safe and secure:
PROFESSIONAL SECURITY ASSESSMENT: Through JCRC, UJA-Federation is making available at no cost to you, professional security assessments so that you can immediately start safeguarding your institution and be ready to apply for Department of Homeland Security (DHS) and NY State grants. Organizations that professionally assessed are significantly more likely to receive funding than those that do not. For more information, review the information below or contact David Pollock at JCRC.
SECURITY GRANTS RECIPIENTS BRIDGE LOAN PROGRAM: Through the Hebrew Free Loan Society (HFLS), UJA has created a bridge loan fund providing capital to federal and state grant recipients to make all necessary upgrades immediately; and get reimbursed from the state later. Available on a first come, first served basis for organizations that have received security grants, but cannot afford to pay for security enhancements upfront while awaiting reimbursement from the government. This program provides interest-free loans of up to $150,000 to organizations in any of New York City’s five boroughs, Westchester, or Long Island Read here for more information, or contact HFLS Director of Finance Daren Scott.
- Schedule a terrorism vulnerability assessment for your NYC, Long Island or Westchester organization at no cost.
- How to prequalify for government grants in New York State.
- New York State Securing Communities Against Hate Crimes grants (apply by December 19, 2018)
- U.S. Department of Homeland Security Nonprofit Security Grants Program (available Spring, 2019)
- Hebrew Free Loan Society bridge loans for security grant recipients (available now)
Start with an assessment
A Terrorism Vulnerability Assessment examines the threats to your Jewish organization, documents the gaps in physical security measures and security policies and procedures, and the consequences of a terrorist attack. The assessment will also recommend specific steps to mitigate the threats, specifically written to comport with the federal and state grant applications. Click here to apply for an experienced and credentialed security professional to conduct a Terrorism Vulnerability Assessment of your Jewish organization.
Assessments will be scheduled until the funding is exhausted. We hope to serve as many deserving organizations as possible.
Find out how to apply for government grants
Soon, two grants will be available to certain New York nonprofits. Applications for both the state and federal grants must be submitted through the New York State Department of Homeland Security and Emergency Services. Click here for their nonprofit grants page. Here are the details.
New York State Grants Gateway/Prequalification
New York State will not accept applications for grants unless the nonprofit applicant is prequalified, i.e., applicants must upload basic organizational documents and answer questions about their nonprofit’s capacity and integrity. This portal is known as the “Grants Gateway.”
- New applicants. See JCRC-NY’s additional information about how to get started and special instructions for religious corporations at: https://www.jcrcny.org/document-vault-faqs/.
- Previously prequalified. If your nonprofit was previously prequalified, you will still have to update certain documents if your document vault “expires” (i.e, certain information goes out of date). Check out your Document Vault for more information.
New York State Securing Communities Against Hate Crimes grants
New York State, committed to ensuring the safety and equal treatment of all New Yorkers, is launching a second round of the Securing Communities Against Hate Crimes Program to boost safety and security at New York’s nonpublic schools, day care centers and cultural museums at risk of hate crimes or attacks because of their ideology, beliefs, or mission. In support of this effort, a total of $10.1 million in grant funding has been made available on a statewide basis.
- Availability. Now.
- Eligibility. Nonpublic schools (Preschool-12), nonprofit day care centers (including those housed in JCC’s and synagogues) and cultural museums that are at risk of hate crimes or attacks against their facilities because of their ideology, beliefs or mission. For the purpose of the grant, terrorism is included as a category of hate crime. Click here for the exact details on eligibility.
- Maximum grant amount. Applications will be accepted for up to $50,000 per facility. Eligible organizations with multiple sites may submit up to three applications for a maximum total request of up to $150,000 allowed per organization.
- What will the grant pay for?
- Hardening the organization’s facility or facilities including recreational areas adjacent to the facility through exterior physical security enhancements; and/or
- Providing security training that will advance the knowledge of security personnel and staff.
- Deadline. Applications are due to Division of Homeland Security and Emergency Services by 5:00 pm on December 19, 2018. Applications submitted past this date will be disqualified. Individual extensions will not be given.
- Application form. Applicants must complete the DHSES Risk Evaluation Tool to describe the organization’s significant risk of a hate crime and its proposed equipment and training needs to prevent and protect against a hate crime.
- Risk/Security/Threat Assessment. Applicants with a current or previously conducted (within three years) risk/security/threat assessment completed by a police department, private company or university should base their Risk Evaluation Tool submission on the information, analyses and findings contained in the risk/security/threat assessment(s). However, no assessment is required.
- What are your chances? Last year, all of the eligible applicants that filed a complete application were awarded a grant.
- Additional assistance. See JCRC-NY’s dedicated webpage at www.jcrcny.org/securitygrants.
U.S. Department of Homeland Security Nonprofit Security Grant Program
Nonprofit Security Grant Program (NSGP) provides funding support for target hardening and other physical security enhancements to nonprofit organizations.
- Availability. Sometime in Spring, 2019.
- Eligibility. Nonprofit organizations in New York City, Long Island and Westchester that are determined to be at high risk of a terrorist attack by the Department of Homeland Security.
- Maximum grant amount. Unknown. Last year the maximum was $150,000. The upcoming grant may place a $100,000 cap (or less) so that more organizations can be funded.
- What will the grant pay for? Allowable costs are focused on target hardening and physical security enhancements. Funding can be used for the acquisition and installation of security equipment on real property (including buildings and improvements) owned or leased by the nonprofit organization, specifically in prevention of and/or protection against the risk of a terrorist attack. This equipment is limited to select items in the following two categories of items on the Authorized Equipment List (AEL):
- Physical Security Enhancement Equipment (Category 14)
- Inspection and Screening Systems (Category 15)
- Training. Allowable training topics are limited to the protection of critical infrastructure key resources, including physical and cybersecurity, target hardening, and terrorism awareness/employee preparedness including programs such as Community Emergency Response Team (CERT) training, Active Shooter training, and emergency first aid training. Training conducted using NSGP funds must address a specific threat and/or vulnerability, as identified in the nonprofit organization’s Investment Justification.
- Planning. Funding may be used for security or emergency planning expenses and the materials required to conduct planning activities. Planning must be related to the protection of the facility and the people within the facility and should include with access and functional needs as well as those with limited English proficiency. Examples of planning activities allowable under this program include:
- Development and enhancement of security plans and protocols;
- Development or further strengthening of security assessments;
- Emergency contingency plans;
- Evacuation/Shelter-in-place plans; and
- Other project planning activities with prior approval from DHS/FEMA.
Deadline. Unknown. It is unlikely that this grant will be offered until there is a federal budget in place.
Application form. Applicants must complete a spreadsheet called an Investment Justification. We assume that the 2019 Investment Justification will be similar to those used in previous years, so applicants thinking of applying for the federal grant should draft their answers using the 2018 form and cut and paste their responses into the 2019 form when it is released.
- Risk/Security/Threat Assessment. The Investment Justification asks for findings from a “previously conducted risk assessment. The most useful risk assessments are from certified, independent security professionals, but police department crime prevention surveys and self assessments are acceptable.
- What are your chances? Last year, 112 nonprofits in the New York area were awarded Nonprofit Security Grant Program grants and approximately twice that number applied.
- Additional assistance. See JCRC-NY’s dedicated webpage at www.jcrcny.org/securitygrants.
Hebrew Free Loan Society bridge loans for security grant recipients
The Hebrew Free Loan Society’s Security Grants Bridge Loan Program provides interest-free loans of up to $150,000 to Jewish Community agencies in any of New York City’s five boroughs, Westchester, or Long Island that have been awarded government grants to fund security improvements. These grants require agencies to pay up front for the work and then to submit receipts for reimbursement, which causes a cash flow problem for some agencies to the point that they are unable to take advantage of the award. HFLS is partnering with UJA-Federation of New York to provide interest-free bridge loan financing to ensure that grant awardees can proceed with the work necessary to increase security and safety for their community. Click here to learn more and here for the application.