Security/Emergency Information

NSGP: The June 9th deadline is approaching

Posted on May 30, 2018

Note: The new deadline is June 8, 2018 at 5:00 PM

General information

The U.S. Department of Homeland Security released its Notice of Funding Opportunity.

  • In FY 2018, Congress appropriated $50 million for nonprofit security through the Urban Area Security Initiative (NSGP-UA) for 32 regions, including New York City (including Long Island and Westchester). There is a supplemental program (NSGP-S) of $10 million (with grants up to $100,000) covering areas outside of the designated regions.
  • Each eligible organization can apply for equipment totaling $150,000.
  • Target hardening proposals can now include equipment, planning and training.
  • Should I apply to NSGP-UA or NSGP-S?
    If your nonprofit organization is physically located within a FY 2018 UASI-designated urban area, then you may apply to NSGP-UA; if your nonprofit organization is not physically located within a FY 2018 UASI-designated urban area then you may apply to NSGP-S. You may not apply to both programs. For more information about the NSGP-S (supplemental) program for organizations outside of the 32 designated areas, see the JFNA preliminary memorandum here.

NY Division of Homeland Security and Emergency Services materials

Help with grant applications

If you’ve read the materials on this webpage and still have questions? Click here.

The Nonprofit Security Grant Program is here

Posted on May 22, 2018

 

The U.S. Department of Homeland Security released its Notice of Funding Opportunity yesterday. As expected the time frame will be quite narrow.  New York DHSES is getting final approvals on its Request for Applications. It will be available here. Our best guess is that the deadline will be in 2-3 weeks.

  • In FY 2018, Congress appropriated $50 million for nonprofit security through the Urban Area Security Initiative (NSGP-UA) for 32 regions, including New York City (including Long Island and Westchester). There is a supplemental program of $10 million.
  • Each eligible organization can apply for equipment totaling $150,000.
  • Target hardening proposals can now include equipment, planning and training.
  • For information about the NSGP-S (supplemental) program for organizations outside of the 32 designated areas, see the JFNA preliminary memorandum here.
  • See our presentation, with much more information here and our new help document Tying together the risk and target hardening language. See the information below for the next steps.

    CONFERENCE CALL FOR NONPROFIT OFFICIALS AND LOCAL ASSOCIATIONS

    ·       Date:                           Thursday, May 24, 2018

    ·       Time:                          3:30 PM (EDT)

    ·       Call-In #:                    1-800-369-2127

    ·       Participant Passcode: 5804555

    ·       Adobe Connect Link: https://fema.connectsolutions.com/rs6yezjijsiv/


Getting started


The process and application is likely to be quite similar to last year’s RFA (Request for Applications) :

  • Prequalification. Plan to complete your prequalification ASAP. New York State will not accept applications for grants unless the applicant is prequalified, i.e., applicants must upload basic organizational documents and answer questions about their nonprofit’s capacity and integrity. This portal is known as the “Grants Gateway.”
    • New applicants. See JCRC-NY’s additional information about how to get started and special instructions for religious corporations at: http://www.jcrcny.org/document-vault-faqs/. Updated
    • Previously prequalified. If your nonprofit was previously prequalified, you will still have to update certain documents if your document vault “expires” (i.e, certain information goes out of date). Check out your Document Vault for more information.
  • E-Grants. New York State applicants to both programs must submit all of their application package through the E-grants system. Download the E-Grants Registration and follow the instructions to obtain an account and password. The E-Grants Tutorial shows you how to get through the process.
  • Risk/vulnerability assessment. The federal grant requires organizations to submit an assessment and the state grant asks for much of the same information. Learn more about the options to get a risk assessment or to conduct one yourself here. Use this information to complete the “Vulnerability” section on the Investment Justification.
  • Look at the 2017 Investment Justification. Click here to see and download an example of what the application looks like. We expect very few changes. We will post the 2018 Invesment Justification as soon as it is available.
  • Learn about risk and threats.  Review JCRC-NY’s Selective Threat Scan for help on how to answer the questions on threats and consequences.
  • Equipment. Click here to see the Authorized Equipment List from 2017. We do not expect many changes.
  • Subscribe. Click here to add your name to the JCRC-NY Security and Emergency Preparedness Alert list, which will notify you about additional details when they become available.

FEMA: 2018 Hurricane Season Outlook

Posted on May 02, 2018

Photo: NOAA.gov

Arago’s Admonition:

“Never, no matter what may be the progress of science, will honest scientific men who have regard for their reputations venture to predict the weather.”

It is hard to believe, as FEMA and our stakeholders are still very much in active recovery mode from the 2017 hurricane season, that the official start to the 2018 Atlantic Hurricane Season begins on June 1st.  Forecasts from leading researchers and meteorologists, including those at Colorado State University, are predicting a busy 2018 hurricane season with a 60% probability for a major hurricane hitting the U.S. coast. Researchers also predict a slightly above average season in terms of number of hurricanes formed and intensity of the storms.

According to the National Oceanic and Atmospheric Administration (NOAA), an above average hurricane season would equal over 11 named storms. NOAA continues to monitor weather patterns and will make formal forecasts closer to the start of June when the season officially begins.

Colorado State University added that higher than average ocean waters in the western tropical Atlantic combined with cooler than average ocean temperatures in the north and western Atlantic will contribute to an active upcoming hurricane season.

FEMA offers a number of resources to help to prepare for the upcoming Hurricane season. Visit FEMA.gov or download the FEMA app from iTunes or Google Play today. Before the 2017 Hurricane Season, Acting FEMA Administrator Robert J. Fenton Jr. (now FEMA Region IX Administrator) said, “Regardless of how many storms develop this year, it only takes one to disrupt our lives. Get ready now with these easy, low-cost steps that will leave you better prepared and will make all the difference: Have a family discussion about what you will do, where you will go and how you will communicate with each other when a storm threatens; Know your evacuation route; tune into your local news or download the FEMA app to get alerts, and finally – listen to local authorities as a storm approaches.”

(Sources: FEMA.govNOAA.gov, Colorado State University Extended Range Forecast of 2018 Atlantic Seasonal Hurricane Activity, http://www.bsc.es/seasonalhurricanepredictions)

Get started: Grants Gateway

Posted on April 27, 2018

Update: The grant guidance for the federal Nonprofit Security Grant Program is rumored to be released in late May. We expect very few changes in the application process for nonprofits in the defined UASI areas (see the 2017 areas here), but are unsure about the process and requirements outside the defined UASI areas. In New York State applicants are required to “Prequalify.” See our updated help on Prequalifying below. If you have other questions click to our dedicated webpage, www.jcrcny.org/securitygrants.

Prequalification
In order to apply for any grant through New York State applicants are required to “prequalify” through the Grants Gateway. There, applicants answer questions about their governance, policies and practices. Here’s more info:

Registration
On the Grants Reform Website download a copy of the Registration Form for Administrator.

  • Mail a signed, notarized original Registration Form for Administrator, substitute W-9 form and organizational chart (see samples here) to the Division of Budget at the address provided in the instructions. If all of your submissions are in order you will be provided with a Username and Password allowing you to access the Grants Gateway within 48-72 hours. The first time that you sign onto the system you will be asked to change your password.

Getting more help

  • Review the list of documents that must be uploaded into the secure document vault. Upload the required documents and answers to the questions. See the information below with specifics for religious corporations.

Answering the Organizational Capacity questions
Consider the Grants Gateway process as an “educational” experience. Grants Gateway asks questions that represent “best practices” for well-run nonprofits with the hope that organizations will adopt policies consistent with good governance.  Some policies are required by law.

  1. Staff Code of Conduct: All organizations should have a personnel manual. Here is an example of a template to help you put one together.
  2. Fiscal/Internal Controls Policy. A primary responsibility of a nonprofit’s board of directors is to ensure that the organization is accountable for its programs and finances to its contributors, members, the public and government regulators. Click here for the NY AG’s guidance and here for the National Council of Nonprofits’ We’re a small nonprofit. What internal controls do we need to have in place?
  3. Conflict of Interest Policy: All NY nonprofit corporations must have a Conflict of Interest Policy. Sample Conflict of Interest Policy   Annual Form
  4. Whistleblower Policy: Nonprofit corporations or charitable trusts with 20 or more employees and an annual revenue in excess of $1,000,000 in the prior fiscal year must have a Whistleblower Policy. Click here for a sample.

Your board of directors should approve the above policies.

Required documents for religious corporations
(e.g., synagogues or religious schools incorporated as religious corporations)

  • Articles of Incorporation: You should already have a Certificate or Articles of Incorporation demonstrating that you are incorporated under the New York Religious Corporations Law.
  • 501(c)(3) Status: Religious corporations should provide their IRS Recognition Letter ( also known as a 501(c )(3) or tax exemption letter) from the IRS if they have one. Those that do not, may satisfy this requirement by uploading a signed letter, on organization letterhead, stating they are exempt from this requirement.
  • Bylaws: For an example of bylaws click on the appropriate link (Members/No Members) and an explanation of New York State synagogue bylaws here.
  • Form 990: Religious corporations are not required to file IRS Form 990. In lieu of this form, applicants may upload a signed letter, on organization letterhead, stating they are exempt from filing a Form 990. When asked for the “Next due date”, state 1/1/2020.
  • Audited Financial Statements/Reviews: Religious corporations that do not have a formal audit may upload your financial report from the previous fiscal year. It can be a review from an accountant or even a QuickBooks “Profit and Loss” and a “Balance Sheet” report showing income and expenses. It should be accompanied by a letter signed by the President, Secretary or Treasurer; stating that the Board of Directors/Trustees reviewed and approved the financial report.
  • CHAR 410 and CHAR 500:
    • Religious corporations must file the first page of CHAR 410(basically name, address and contact information) of the CHAR410 (Registration Statement for Charitable Organizations: form, instructions), along with the Schedule E (Request for Registration Exemption for Charitable Organizations).
    • On the Schedule E, fill out your name and EIN (you will not have your NY State registration number until this form is approved).
    • Then, check off the box at the top of the page next to “Both EPTL and Article 7-A”; the box in Part I, number 5; and the box in Part II, number 5.
    • Mail the completed first page of the CHAR 410, the Schedule E, a copy of your Certificate of Incorporation and the required fee ($25 payable to “NYS Department of Law.”)  to: New York State Department of Law (Office of the Attorney General), Charities Bureau – Registration Section, 28 Liberty Street, New York, NY 10005.
    • Copy the first page of your CHAR410 and your Schedule E and upload them to the system. You will have to update this item when your submission is approved by the NY Attorney General. Nonprofits that are not religious corporations must file a CHAR500. 

Update: Suspicious Package Indicators and Recommended Response Procedures

Posted on March 28, 2018

The National Explosives Task Force (NETF) coordinates rapid integration of explosives expertise with intelligence and law enforcement information to support operational activities. Products are peer-reviewed by explosives experts from participating agencies.

National Explosives Task Force
Suspicious Package Indicators and Recommended Response Procedures

Package bombs, which include letters, parcels, and anything delivered by postal or courier service, are not a new technique and have been used by terrorists and anarchist groups. Many of these bombs are triggered when victims handle or open the packages, although they can be initiated in other ways.

Package bombs come in a variety of shapes and sizes, and they may look harmless. There are a number of characteristics that may lead you to become suspicious of a letter or package.

If you believe a letter or package is suspicious:

  • Stop. Do not handle or open.

    Click on the image to download a copy of this poster.

  • Do not use cell phones, pagers, or two-way radios near suspected devices.
  • Be aware of secondary devices.
  • Evacuate and isolate the immediate area.
  • If applicable, activate the facility’s emergency plan.
  • Make note of the characteristics that caused suspicion.
  • Call 911.

Formal Screening Procedures
Commercial or government entities with mail screening procedures are advised to review existing procedures for screening packages, identifying suspicious items, and instituting the appropriate safety protocols.

If no current procedures are in place, guidance should be sought from local, state, and/or federal resources. Planning considerations should include (but not be limited to) recurring training for screeners, an understanding of the standards and limitations for operating times, and regularly scheduled maintenance of screening equipment, such as calibration, updates, and testing.

Response Procedures
The NETF prepared this document to raise awareness of package bombs and the need for diligence and safety procedures in evaluating suspected improvised explosive devices. If a suspicious package is found, call 911.  Any diagnostic or render safe actions should be performed only by the appropriate experts.

The U.S. government has resources on mail security available to citizens and businesses. More
information can be found at http://about.usps.com/securing-the-mail/mail-security-center.htm. Click here to download a PDF copy of this notice.

The National Explosives Task Force (NETF) coordinates rapid integration of explosives expertise with intelligence and law enforcement information to support operational activities. Products are peer-reviewed by explosives experts from participating agencies.