The New York City Department of Citywide Administrative Services (DCAS) held its first meeting with schools yesterday. Applications for the School Security Guard Program are currently being accepted until November 1st for 2016-2017 school year. For questions related to the nonpublic school application process, it is really worth your while to check out the FAQ‘s. If you still have questions, contact Latesha Parks – email@example.com. We feel that DCAS has been making this process user-friendly.
Eligible schools. To be eligible to participate in the program, a school must meet the following:
- Must be New York City nonpublic school;
- Must be nonprofit;
- Have 300 or more students in any combination of grades Pre-K through twelfth grades only;
- Have been assigned a Basic Educational Date System (BEDS) code by the New York State Education Department (NYSED).
Eligible security guard companies. DCAS is working to establish a list of qualified security vendors. In order to receive reimbursements, schools will only be able to utilize firms that are on the qualified vendor list. Once a list is available, DCAS will notify schools of its availability via email or letter. The list will also be available on the DCAS website. Information about how security guard companies can apply to become qualified vendors can be found in the FAQ’s.
Contracts. One piece of advice. As a school you will contract directly with a qualified security vendor. You should make sure to stipulate in the contract that should the designated City funds become unavailable, that the school has the option to decide whether to continue or terminate the contract.(n.b., the law caps the expenditure at approximately $20 million, so there is a slight possibility that the funding might run out).
There will be up-dates – so check frequently with JCRC-NY and at the DCAS website.
Security Guard Reimbursement for Nonpublic Schools
Local Law 2 of 2016 authorizes the City of New York to reimburse qualifying nonpublic elementary and secondary schools for the cost of certain security guard services. New York City released its Final Adopted Rules for the program. Each nonpublic school with an enrollment of more than 300 will receive a letter directing them to “prequalify” online using the HHS Accelerator. If you need assistance using HHS Accelerator, you can register for training or contact the HHS Accelerator Helpdesk once you have logged into the system.
Do not delay. After completing the HHS Accelerator you will be contacted about signing a Memorandum of Understanding (MOU). A qualified nonpublic school will not be eligible to apply for reimbursement for any security services until an MOU has been signed by the school and registered with the Comptroller. Only expenses incurred after the signing of the MOU will be reimburseable.
If you are currently using a security guard provider they will have to register with the city in order to be an approved company. Click to the Frequently Asked Questions for more information.
To sign up for training, select a date below based on the status of your organization’s account with HHS Accelerator. Registration is required to attend trainings.
Getting Prequalified in HHS Accelerator (webinar)
This session is designed for organizations that are getting started in HHS Accelerator.
The session covers an overview of the system, how to upload and share documents, guidance on completing the HHS Accelerator Application to become prequalified.
Getting Prequalified in HHS Accelerator with On Site Support
AcceleratorAssist creates a space for providers to receive individual attention on the HHS Accelerator System and the process to get prequalified.
The session begins with an overview of the Prequalification Application and then providers are allotted a generous amount of time to work in the system with guidance from Accelerator staff. Registration is required.
Wednesday, July 27, 2016 9:30 AM – 12:00 PM
Wednesday, August 3, 206 9:30 AM – 12:00 PM
Wednesday, August 17, 2016 9:30 AM – 12:00 PM
Wednesday, August 24, 2016 9:30 AM – 12:00 PM
Competing for Funding Using HHS Accelerator System (webinar)
This session is primarily designed for pre-qualified organizations. Users whose organizations have applications which are nearly complete and are interested in specific upcoming procurements may also participate.
The session covers how to find Request for Proposals and submit proposals.
Managing Financials, Budgets, Invoices and Payments in HHS Accelerator (on site)
This training is only for organizations that use HHS Accelerator Financials.
The HHS Accelerator Financials module allows you to electronically submit budgets and invoices for review, start budget modifications, request advances and assignments, and track payments. This comprehensive session will provide you with an overview of each of the system’s capabilities. Please note this training is only for Providers who have been selected by their Agency to use HHS Accelerator Financials. Registration is required.
Submitting Budgets in HHS Accelerator (webinar)
This training is only for organizations that use HHS Accelerator Financials.
This shorter session is designed for organizations who will be submitting budgets in HHS Accelerator for fiscal year 2017. This session covers how to submit budgets, advances and budget modifications in HHS Accelerator.
Submitting Invoices in HHS Accelerator (webinar)
This training is only for organizations that use HHS Accelerator Financials.
This shorter session is designed for organizations with Approved budgets in HHS Accelerator that are ready to use HHS Accelerator Financials to invoice. This session covers how to submit invoices in HHS Accelerator and track payments.
- Prevailing wage. People have inquired how to determine the “prevailing wage” in the HHS Accelerator. Prevailing wages are set by the New York City Comptroller and can be found on p. 19 in this document. For those who want the 2016-2017 answer instantly:
SECURITY GUARD (UNARMED)
For the period: 7/1/2016 – 12/31/2016: $14.30 (hourly wages) + $5.04 (supplemental benefit rate per hour)
For the period: 1/1/2017 – 6/30/2017: $14.40 (hourly wages) + $5.22 (supplemental benefit rate per hour)
- Guidelines for hiring a security contractor. This ADL publication raises a number of important issues. Remember, security guard companies on the NYC approved list are required to submit information on their financial resources, technical qualifications,experience, record of performance and record of business integrity. They also must comply with NYS requirements such as licensing and background checks.
Nonprofit Security Grant Program 2016 results | NY secures over $5.1M | Special thank you’s to Schumer, Gillibrand, Lowey, Donovan and King
Thank you to our champions. They fought for this grant and 70 NY organizations will benefit this year. They are already fighting for the 2017 allocation. Please let Senators Schumer and Gillibrand and Reps. Lowey, Donovan and King and the rest of our delegation know that you appreciate their hard work.
SCHUMER, GILLIBRAND SECURE OVER $5.1 MILLION TO IMPROVE EMERGENCY PREPAREDNESS FOR RELIGIOUS INSTITUTIONS & ORGANIZATIONS IN-AND-AROUND NYC; GRANTS AWARDED TO 66 AT-RISK JEWISH SCHOOLS AND CONGREGATIONS
Schumer and Gillibrand Secured over 25% Of Total Funding For Organizations Based in New York – Out of the Total $20 Million Granted to Awardees Across the Country
The Awardees Include 66 Jewish Educational Institutions and Congregations; The Money Will Help These At-Risk Nonprofits For Security Preparedness
Schumer, Gillibrand: These Schools and Congregations are Vital Parts of our Community and Like Institutions Have Been Targeted Before; We Must Do All we can to Protect all At-Risk Institutions
U.S. Senators Charles Schumer and Kirsten Gillibrand announced today that 66 New York Jewish organizations, including schools and congregations, and more have received a combined total of $5,172,143 for the 2016 fiscal year as Urban Areas Security Initiative (UASI) Nonprofit Security Grant Program (NSGP) Awardees. The program, run by the Federal Emergency Management Agency (FEMA), awards federal funds to nonprofit organizations that are at a high risk of a national terrorist attack to encourage preparedness efforts.
“Would-be evildoers have previously targeted schools and congregations for attacks and that’s why FEMA’s Nonprofit Security Grant Program is critical in making sure that high-risk organizations like Jewish schools and congregations are safe and protected from terrorist attacks,” said Senator Schumer. “It is especially important for organizations in and around New York City to receive this federal funding, which will go a long way to ensure that they are fully prepared for whatever may happen in the future.”
“New York is the number one terror target in the world, so we must continue to be vigilant, and I’ll continue to fight for every available federal resource to help keep us safe,” said Senator Gillibrand. “New York’s religious institutions and non-profit organizations, including Jewish schools and congregations, are the backbone of our communities. These federal funds through Homeland Security will provide the necessary resources to help keep our places of worship safe and secure.”
The Nonprofit Security Grant Program (NSGP) is run under the Federal Emergency Management Agency’s (FEMA) Urban Areas Security Initiative (UASI). For the 2016 fiscal year, the UASI NSGP was budgeted $20 million. Only eligible nonprofit organizations, as described by the 501(c)(3) tax code of 1986, may apply for this grant. To be eligible, the nonprofit must be at high risk for an international terrorist attack and must be located in one of the designated urban areas throughout the country.
The 66 Jewish organizations that received funding from the New York City-metro area are:
|A||Ahi Ezer Congregation, Associated Beth Rivkah School for Girls, Inc.|
|B||Babylonian Jewish Center, Bais Ruchel High School, Bais Uvi Grieding, Bay Terrace Garden Jewish Center, Be’er HaGolah Institutes, Beth Gavriel Bukharian Congregation, Beth Jacob Parochial School of Manhattan, Beth Rachel School for Girls, Boro Park Hatzolah|
|C||Cathedral Church of Saint John the Divine, Chabad Lubavitch Community Center of Northeastern Queens, Chabad Lubavitch of Briarcliff Manor-Ossining, Inc., Congregation Aish Kodesh, Congregation Beth Torah, Congregation B’nai Israel, Congregation Bnos Chaya, Congregation Emanu-El of the City of New York, Congregation Khal Adath Jeshurun, Congregation Kneseth Israel, Congregation Machna Shalva, Congregation Mercaz Hatorah of Belle Harbor, Congregation Mount Sinai Anshe Emeth, Congregation Ohel Chabad Lubavitch, Congregation Or Zarua, Congregation Shaari Tefiloh of Kings Highway, Conservative Synagogue Adath Israel of Riverdale|
|F||Foundation for Sephardic Studies dba Bnei Yitzhak|
|G||Good Shepard Roman Catholic Church|
|H||Hebrew Academy of Long Beach, Hebrew Academy of Nassau County, Hebrew Academy of the Five Towns and Rockaway, Hebrew Educational Society of Brooklyn, Hebrew Institute of University Heights dba Hebrew Institute of Riverdale, Hebrew Union College-Jewish Institute of Religion|
|L||Lincoln Square Synagogue|
|M||Magen David Yeshivah, Manhattan Beach Jewish Center, Manhattan High School for Girls, Manhattan Jewish Student Center, Masores Bais Yaakov, Mesivta Ateres Yaakov of Greater Long Island, Mesivta Yeshiva Rabbi Chaim Berlin, Mirrer Yeshiva Central Institute|
|N||North Shore Sephardic Synagogue|
|R||Rabbinical Academy Mesivta Rabbi Chaim Berlin|
|S||Satya Narayan Mandir, Shaare Zion Congregation, Inc., Shulamith School for Girls, Sonia & Max Silverstein Hebrew Academy, St. James’ Episcopal Church, Staten Island Volunteers of Hatzalah, Inc. dba Hatzalah of Staten Island|
|T||Talmud Torah Ohel Yochanan, Talmud Torah Tashbar, Temple Beth Sholom Roslyn Heights, Temple Beth-El of Great Neck, The Jewish Center, The Merrick Jewish Centre, Torah Center of Hillcrest|
|Y||Yeshiva and Mesivta Toras Chaim of Greater NY at South Shore, Yeshiva Ketana of Long Island, Yeshiva Ketana of Manhattan, Yeshiva of Central Queens, Yeshivah of Flatbush, Yeshivat Darche Eres, Young Israel of Kew Gardens Hills, Young Israel of Lawrence Cedarhurst, Young Israel of Oceanside, Young Israel of Scarsdale, Inc.|
In December, we described a new phase in the global threat environment, which has implications on the homeland. This basic assessment has not changed. In this environment, we are particularly concerned about homegrown violent extremists who could strike with little or no notice. The tragic events of Orlando several days ago reinforce this. Accordingly, increased public vigilance and awareness continue to be of utmost importance. This bulletin has a five-month duration and will expire just before the holiday season. We will reassess the threats of terrorism at that time.
Since issuing the first Bulletin in December, our concerns that violent extremists could be inspired to conduct attacks inside the U.S. have not diminished.
- Though we know of no intelligence that is both specific and credible at this time of a plot by terrorist organizations to attack the homeland, the reality is terrorist-inspired individuals have conducted, or attempted to conduct, attacks in the United States.
- DHS is especially concerned that terrorist-inspired individuals and homegrown violent extremists may be encouraged or inspired to target public events or places.
- As we saw in the attacks in San Bernardino, Paris, Brussels, and, most recently, Orlando, terrorists will consider a diverse and wide selection of targets for attacks.
- Terrorist use of the Internet to inspire individuals to violence or join their ranks remains a major source of concern.
- In the current environment, DHS is also concerned about threats and violence directed at particular communities and individuals across the country, based on perceived religion, ethnicity, nationality or sexual orientation.
Important links in the document
- Learn how to recognize signs of pre-operational planning associated with terrorism or other criminal activity.
- Be prepared for increased security and plan ahead to anticipate delays and restricted/prohibited items.
- In populated places, be responsible for your personal safety. Make a mental note of emergency exits and locations of the nearest security personnel. Keep cell phones in your pockets instead of bags or on tables so you don’t lose them during an incident. Carry emergency contact details and any special needs information with you at all times. For more visit Ready.
Click here to read and download a PDF copy of the full bulletin.
Click here to read JCRC-NY’s comments on the proposed rules.
Intro 65, the nonpublic school security guards bill authored by CM David Greenfield, passed by the New York City Council in December, 2015 and signed by Mayor de Blasio in January, will fund security guards in private and parochial schools with more than 300 registered students. New York City is moving ahead with implementation, with the hope of having the program in place by the start of school in September.
If you anticipate that your nonpublic school will have an enrollment exceeding 299 students we strongly urge you to follow this link to the HHS Accelerator and complete the submissions before the end of June. You can find instructions here. After completing the HHS Accelerator, schools will be eligible to apply to participate in the reimbursement program.
The New York City Department of Citywide Administrative Services (DCAS) drafted proposed rules and will hold a public hearing on June 27, 2016 at 3:00 PM in the Auditorium at 125 Worth Street, New York, New York 10013. You must register if you wish to submit comments on the proposed rules. You can view the proposed rules here. Several organizations, including the JCRC-NY, are reviewing the rules and will make comments. If you’ve read the FAQ’s and still have questions contact us here.
DCAS’ FAQ’s follow. Of course, the rules, which will be finalized after the hearings, will be definitive. Here are the FAQ’s (slightly edited for clarity):
Who is administering the program?
- The Department of Citywide Administrative Services (DCAS) was designated as the administering agency by Mayor de Blasio on March 10, 2016.
When does the program begin?
- Reimbursement will be available for the 2016-2017 school year, starting from the date that an MOU (i.e., a contract) is signed. At this time, we anticipate that the contractual agreement will take the form of a Memorandum of Understanding (MOU) and that it will require registration with the Comptroller.
Do I need to sign a contract with the City to receive reimbursement?
- Yes, each school must enter into a signed MOU (i.e., a contract) with DCAS before any reimbursements will be provided. Upon registration of each school’s MOU, qualified nonpublic schools will be able to submit reimbursement requests on a quarterly basis.
Who is eligible to participate?
- A qualified nonpublic school is a nonprofit elementary or secondary school in New York City, other than a public school, that provides instruction in accordance with the education law, has been assigned a Basic Educational Data System (BEDS) code by the New York State Department of Education, or similar successor identifier, and is serving students in any combination of grades from pre-kindergarten through twelfth grade.
Will the program reimburse schools for an unlimited number of security guards?
- No. The program will provide reimbursement to qualified nonpublic schools for the allowable costs 0f retaining certain security guards based on the number of students enrolled at such school.
- Approved schools that enroll between 300 and 499 students shall be reimbursed for the cost of one (1) security guard;
- approved schools that enroll between 500 and 999 students shall be reimbursed for the cost of two (2) security guards; and
- approved schools shall be reimbursed for the cost of an additional security guard for each additional 500 students enrolled in such school.
How does a school apply?
- If a nonpublic school wants to participate in the program during the 2016-17 school year, the school will be required to complete an application. The forthcoming application will be administered by DCAS through the HHS Accelerator system. In order to access the application, a nonpublic school must first be prequalified in HHS Accelerator.
What is HHS Accelerator?
- HHS Accelerator is the City’s online system for health and human service procurements and financial management, which was launched to simplify and speed the contract process for Client and Community based Services providers. HHS Accelerator will reduce paper-based submissions in the financial management of the reimbursement program.
Does being prequalified in HHS Accelerator ensure participation in the program?
- No. Prequalification only ensures that your school meets the standards set forth by HHS Accelerator to utilize their system for this program and also apply to other relevant procurements in HHS Accelerator that your school may be interested in pursuing. A school will still need to complete an application for reimbursement at a later date. Once the application is available, those schools that have been prequalified to use HHS Accelerator will receive an email notification.
When will an application be available?
- DCAS is working to finalize the application as well as rules that offer participants further guidance. Once completed, schools will be notified by DCAS and HHS Accelerator that an application is available for completion. In response to such applications, DCAS will inform schools if they meet the definition of “qualifying nonpublic school” and the number of guards for which they are eligible to receive reimbursements.
How often can a school submit for reimbursement?
- Schools will submit their requests for reimbursements on a quarterly basis. DCAS will provide additional information on the reimbursement schedule prior to the start of the program.
How does a school submit invoices?
- All payments will be processed using HHS Accelerator. DCAS will provide additional information on payment processing prior to the start of the program.
What activities are eligible for reimbursement?
- A qualified nonpublic school may be reimbursed for allowable costs of a security guard used to provide security services when the school is open for school-related instruction or school-related events. Reimbursements shall be given for security guards who provide security services and no other services.
- Forthcoming rules will be promulgated by DCAS that will provide additional guidance on allowable costs and what activities are eligible for reimbursement.
What qualifies as a student for purposes of determining how many security guards a school is eligible to claim reimbursement?
- A student is deemed to refer only to full time students meaning they attend school for six hours and twenty minutes a day. Students to whom the city separately provides assistances that includes funding for security are not included in the reimbursement determination. Schools will be required, upon application to the program, to provide the total number of students enrolled in the school. Schools must revise their application if the total enrollment changes as of the date the school provides this information to the New York State Education Department Basic Educational Data System (BEDS) Report of Nonpublic Schools.
Can a school use any security guard vendor?
- No. DCAS will establish a list of qualified vendors. In order to receive reimbursements, schools will only be able to utilize firms that are on the qualified provider list. Once a list is available, DCAS will notify schools of its availability via email or letter.
What salary is expected to be paid to security guards under this program?
- Security guard wages equal to the prevailing wage and supplements are allowable costs for qualified nonpublic schools under this program. “Prevailing wage and supplements” means the rate of wage and supplemental benefits per hour paid in the City of New York to unarmed security guards as determined by the Comptroller of the City of New York in accordance with section 234 of the labor law. For more information on prevailing wage, visit the New York City Comptroller’s website at: http://comptroller.nyc.gov/prevailing-wage/wage-schedules/.